Accounts Payable Clerk

Responsible for ensuring that all invoices which have been logged on to the Accounts Payable System have been matched to an official order. An official order is the prime expenditure control of the Trust and must be raised in respect of all supplies. Responsible for ensuring that all invoices, which are eligible for recovery of VAT, have been appropriately coded by the logging section and the correct VAT code has been used. The post holder will be expected to have a general awareness of contracted out services eligible for VAT recovery as well as an understanding of the general ledger expenditure codes associated with relevant directorates Responsible for ensuring that the Trusts system for authorisation of invoices is operated in accordance with established procedures and that the system is maintained to ensure maximum compliance with the Better Payment Practice Policy. Responsible for ensuring that invoices returned to the department after authorisation are verified against the accounts payable system to ensure that all input errors have been identified, invoices have been allocated to the correct supplier account and the correct expenditure code has been used. Accurately modify the data as appropriate to ensure that the invoice is selected for payment on planned payment runs. Propose changes to working practices in order to ensure that the Trust continually complies with the Better Payment Practice Policy. Liaise with the Procurement department on a regular basis to resolve problems associated with the raising of official orders Respond to supplier queries as they arise in a prompt and efficient manner, recording as appropriate any action that may be required. Responsible for liaising with the Directorate to ensure that those invoices which have not been authorised and which are not under query, are authorised. Job description Job responsibilities Responsible for ensuring that all invoices which have been logged on to the Accounts Payable System have been matched to an official order. An official order is the prime expenditure control of the Trust and must be raised in respect of all supplies. Responsible for ensuring that all invoices, which are eligible for recovery of VAT, have been appropriately coded by the logging section and the correct VAT code has been used. The post holder will be expected to have a general awareness of contracted out services eligible for VAT recovery as well as an understanding of the general ledger expenditure codes associated with relevant directorates Responsible for ensuring that the Trusts system for authorisation of invoices is operated in accordance with established procedures and that the system is maintained to ensure maximum compliance with the Better Payment Practice Policy. Responsible for ensuring that invoices returned to the department after authorisation are verified against the accounts payable system to ensure that all input errors have been identified, invoices have been allocated to the correct supplier account and the correct expenditure code has been used. Accurately modify the data as appropriate to ensure that the invoice is selected for payment on planned payment runs. Propose changes to working practices in order to ensure that the Trust continually complies with the Better Payment Practice Policy. Liaise with the Procurement department on a regular basis to resolve problems associated with the raising of official orders Respond to supplier queries as they arise in a prompt and efficient manner, recording as appropriate any action that may be required. Responsible for liaising with the Directorate to ensure that those invoices which have not been authorised and which are not under query, are authorised.