Administrator

Document Management and Data Entry: Scanning and Coding: Accurately scan and code medical documents into the practices electronic health record, ensuring data is entered correctly and is easily accessible. Medical Records Management: Manage and organise medical records to maintain confidentiality and ease of access. Respond to requests for medical reports from patients, healthcare providers, and legal entities, ensuring compliance with data protection laws. Administrative Support: Assist other administrative staff with tasks such as filing, photocopying, and preparing documentation, contributing to the overall efficiency of the office operations. Reports: Managing and processing medical reports, SARS and other reports as required. Communication and Coordination: Appointment Scheduling: Manage patient appointments using the practices scheduling system. Coordinate with healthcare providers to ensure appointments are timely and do not overlap. Quality Control and Compliance: Data Quality Assurance: Regularly check the accuracy and completeness of data entered into the practices systems. Identify and correct inconsistencies or errors in medical records. Compliance Adherence: Assist in ensuring that all administrative practices adhere to healthcare regulations and legal requirements. Participate in audits and compliance reviews as required. Team Collaboration: Supportive Team Member: Provide support to all team members, including healthcare providers and administrative staff, to enhance collaboration and efficiency within the practice. Secretarial Support You will be expected to also support with secretarial duties such as referrals dictated by the clinician, referral rejections, advice and guidance letters, minute staking for meetings. Continuous Improvement: Process Improvement: Actively participate in the development and implementation of office procedures that aim to streamline administrative processes and improve patient care services. Training and Development: Engage in ongoing training to improve skills in medical software, data management, and patient coordination. Support the training of new staff members on office systems and procedures. Miscellaneous eConsultations: Process eConsultations received if required. Any other administrative work as required. Miscellaneous: The Practice recognises that the role above is wide and varied is evolving in nature. Therefore, this job description is not intended to be exhaustive and there will be other tasks and duties that the post holder will be expected to perform within what is ordinarily expected of this role Job description Job responsibilities Document Management and Data Entry: Scanning and Coding: Accurately scan and code medical documents into the practices electronic health record, ensuring data is entered correctly and is easily accessible. Medical Records Management: Manage and organise medical records to maintain confidentiality and ease of access. Respond to requests for medical reports from patients, healthcare providers, and legal entities, ensuring compliance with data protection laws. Administrative Support: Assist other administrative staff with tasks such as filing, photocopying, and preparing documentation, contributing to the overall efficiency of the office operations. Reports: Managing and processing medical reports, SARS and other reports as required. Communication and Coordination: Appointment Scheduling: Manage patient appointments using the practices scheduling system. Coordinate with healthcare providers to ensure appointments are timely and do not overlap. Quality Control and Compliance: Data Quality Assurance: Regularly check the accuracy and completeness of data entered into the practices systems. Identify and correct inconsistencies or errors in medical records. Compliance Adherence: Assist in ensuring that all administrative practices adhere to healthcare regulations and legal requirements. Participate in audits and compliance reviews as required. Team Collaboration: Supportive Team Member: Provide support to all team members, including healthcare providers and administrative staff, to enhance collaboration and efficiency within the practice. Secretarial Support You will be expected to also support with secretarial duties such as referrals dictated by the clinician, referral rejections, advice and guidance letters, minute staking for meetings. Continuous Improvement: Process Improvement: Actively participate in the development and implementation of office procedures that aim to streamline administrative processes and improve patient care services. Training and Development: Engage in ongoing training to improve skills in medical software, data management, and patient coordination. Support the training of new staff members on office systems and procedures. Miscellaneous eConsultations: Process eConsultations received if required. Any other administrative work as required. Miscellaneous: The Practice recognises that the role above is wide and varied is evolving in nature. Therefore, this job description is not intended to be exhaustive and there will be other tasks and duties that the post holder will be expected to perform within what is ordinarily expected of this role