Advanced Apprentice - Financial Services (Cash & Salary Overpayments)

Key Duties: Cash & Debtors - To assist the Debtors Officer in the production, calculation and collection of debtor payments following the procedures/guidelines within the agreed timescales. Liaise with SBS collections team with issues regarding collection of the debt. Deal with enquiries and correspondence promptly and courteously. - To input daily cash takings for the Trust catering departments, highlighting any errors or discrepancies and working with the Cash and Debtors Manager and the catering department to resolve. - Credit card expenditure reconciles the expenditure requests forms against the monthly statement, ensuring all information is complete and accurate. - Car parking takings input daily car park takings by date, site and machine ensuring that the information matches the machine audit reports and then entering the information into the Trust finance system and checking the information input by the cashiers. - Card Income for Trust analyses income from bank statements that has been taken from the various card machines in the Trust and ensure it reconciles to the income and charges that are reported on the monthly WorldPay invoices. - The post holder will be required to input and manipulate financial data into the finance computerised system / database and be able to use, create and update spread sheets accurately, and create reports as required. - To assist the Accounts Receivable Team in reducing the no. of outstanding debtor invoices, by checking different computerised reports to support SBS and the team Salary Overpayments -Support the administration of the salary overpayments process. - Record and reconcile the monthly charges incurred by the Trust for the use of External Debt Recovery services helping to check accuracy and identify any discrepancies. - Support the preparation of monthly divisional reports relating to all salary overpayments. - Monitor and help track invoices paid each month in relation to salary overpayments and debt recovery activity, escalating any issues as appropriate. - Assist in producing regular management information and reports, under supervision, to support monitoring of recovery performance. - Maintain accurate and organised records, ensuring all documentation is filed correctly and supports a clear audit trail. - Support the review of outstanding overpayment balances and aged debt, highlighting items that may require further action. - Contribute to improving processes by identifying opportunities to enhance reporting, reconciliation, and record keeping. - Liaise with internal and external teams and escalate queries where needed. - Handle sensitive employee information in a confidential manner, in line with Trust policies and data protection requirements. General -To use the finance computerised systems and be able to interrogate and reconcile, and balancing various control codes / accounts. Support the reconciliation of interfaces from other systems both financial and non-financial into the financial system and provide auditable reconciliation of the feeds. - Post holder will work within set routines and procedures with supervision and advice will be available as required working within the SFIs and Scheme of Delegations, as well as national and local guidance. - To assist in reviewing and updating all procedures relating to the duties of this post when appropriate. - To assist the Financial Services team in all aspects of its day to day duties to ensure deadlines are achieved. Job description Job responsibilities Key Duties: Cash & Debtors - To assist the Debtors Officer in the production, calculation and collection of debtor payments following the procedures/guidelines within the agreed timescales. Liaise with SBS collections team with issues regarding collection of the debt. Deal with enquiries and correspondence promptly and courteously. - To input daily cash takings for the Trust catering departments, highlighting any errors or discrepancies and working with the Cash and Debtors Manager and the catering department to resolve. - Credit card expenditure reconciles the expenditure requests forms against the monthly statement, ensuring all information is complete and accurate. - Car parking takings input daily car park takings by date, site and machine ensuring that the information matches the machine audit reports and then entering the information into the Trust finance system and checking the information input by the cashiers. - Card Income for Trust analyses income from bank statements that has been taken from the various card machines in the Trust and ensure it reconciles to the income and charges that are reported on the monthly WorldPay invoices. - The post holder will be required to input and manipulate financial data into the finance computerised system / database and be able to use, create and update spread sheets accurately, and create reports as required. - To assist the Accounts Receivable Team in reducing the no. of outstanding debtor invoices, by checking different computerised reports to support SBS and the team Salary Overpayments -Support the administration of the salary overpayments process. - Record and reconcile the monthly charges incurred by the Trust for the use of External Debt Recovery services helping to check accuracy and identify any discrepancies. - Support the preparation of monthly divisional reports relating to all salary overpayments. - Monitor and help track invoices paid each month in relation to salary overpayments and debt recovery activity, escalating any issues as appropriate. - Assist in producing regular management information and reports, under supervision, to support monitoring of recovery performance. - Maintain accurate and organised records, ensuring all documentation is filed correctly and supports a clear audit trail. - Support the review of outstanding overpayment balances and aged debt, highlighting items that may require further action. - Contribute to improving processes by identifying opportunities to enhance reporting, reconciliation, and record keeping. - Liaise with internal and external teams and escalate queries where needed. - Handle sensitive employee information in a confidential manner, in line with Trust policies and data protection requirements. General -To use the finance computerised systems and be able to interrogate and reconcile, and balancing various control codes / accounts. Support the reconciliation of interfaces from other systems both financial and non-financial into the financial system and provide auditable reconciliation of the feeds. - Post holder will work within set routines and procedures with supervision and advice will be available as required working within the SFIs and Scheme of Delegations, as well as national and local guidance. - To assist in reviewing and updating all procedures relating to the duties of this post when appropriate. - To assist the Financial Services team in all aspects of its day to day duties to ensure deadlines are achieved.