Associate Director of Estates

Planning & Organisation 1. Responsible for the planning and delivery of a rolling refurbishment and backlog maintenance programme 2. As the intelligent client and SRO for estates infrastructure and compliance capital projects, develop an annual and 5 year capital and revenue works programme, chairing project board(s), agreeing scope and ensuring appropriate sign off, acceptance and handover processes. Responsible for approving any proposed derogations related to estate infrastructure and engineering systems. Communication 1. Organise, manage and lead safety and compliance related to hospital walkabouts and audits, user groups and other formal review forum as and when required, ensuring environmental awareness is raised, maintaining a record of actions where appropriate 2. Review and lead the improvement of communication, feedback and estates related information to user departments and wards related to estates and environment 3. Receive and provide complex and commercially sensitive information for analysis for the Director of Estates and Facilities and Executive Directors 4. Present service and performance information that may be contentious to large and small groups throughout the Trust 5. Chair a number of key assurance/compliance related committees and ensure that reporting obligations are fulfilled 6. Lead discussions and gain agreement from a range of stakeholders, often with differing priorities, within the budget limits set; occasionally this will require complex decisions to be made regarding priorities and products and services in the best interests of the Trust, staff and service users Finance and Use of Resources 1. To be the budget holder for allocated budgets, capital and revenue 2. Take a pro-active approach to budget setting and management for estates services 3. Responsible for the management and effective utilisation of estates revenue budgets (including utilities) and delivering a balanced or surplus year end position 4. Responsible for the management of the capital allocation for estates related projects and delivery of contracts within agreed timeframe and budget 5. For all areas of EFM, to have input to and influence capital planning decisions related to site service requirements and backlog maintenance. 6. To have delegated responsible for raising orders, signing invoices and completing in accordance with the Trusts Standing Financial Instructions. 7. To be responsible for verifying and authorising Estates and Facilities invoices 8. Responsible for the management and monitoring of external contracts related to hard FM and engineering services including but not limited to: maintenance, CHP 9. Develop, implement and deliver agreed annual savings targets (QIPPs) as required 10. Take an innovative approach to identifying appropriate/alternative funding sources and determining appropriateness for specific projects 11. Seek opportunities to develop new and improve existing revenue income streams for the Trust 12. Ensure systems are in place such that procurement and financial transactions within the estates function meet the Trusts standing financial instructions and scheme of delegation 13. Interpret and advise on EFM contract and service standards 14. Identify and implement change management processes and practices so as to achieve delivery of Value for money and a first class service provision from the Trusts Hard FM service providers 15. To lead, with procurement colleagues, the retendering of the outsourced Hard FM/maintenance service including; the development of specification(s) for service(s), KPIs etc Job description Job responsibilities Planning & Organisation 1. Responsible for the planning and delivery of a rolling refurbishment and backlog maintenance programme 2. As the intelligent client and SRO for estates infrastructure and compliance capital projects, develop an annual and 5 year capital and revenue works programme, chairing project board(s), agreeing scope and ensuring appropriate sign off, acceptance and handover processes. Responsible for approving any proposed derogations related to estate infrastructure and engineering systems. Communication 1. Organise, manage and lead safety and compliance related to hospital walkabouts and audits, user groups and other formal review forum as and when required, ensuring environmental awareness is raised, maintaining a record of actions where appropriate 2. Review and lead the improvement of communication, feedback and estates related information to user departments and wards related to estates and environment 3. Receive and provide complex and commercially sensitive information for analysis for the Director of Estates and Facilities and Executive Directors 4. Present service and performance information that may be contentious to large and small groups throughout the Trust 5. Chair a number of key assurance/compliance related committees and ensure that reporting obligations are fulfilled 6. Lead discussions and gain agreement from a range of stakeholders, often with differing priorities, within the budget limits set; occasionally this will require complex decisions to be made regarding priorities and products and services in the best interests of the Trust, staff and service users Finance and Use of Resources 1. To be the budget holder for allocated budgets, capital and revenue 2. Take a pro-active approach to budget setting and management for estates services 3. Responsible for the management and effective utilisation of estates revenue budgets (including utilities) and delivering a balanced or surplus year end position 4. Responsible for the management of the capital allocation for estates related projects and delivery of contracts within agreed timeframe and budget 5. For all areas of EFM, to have input to and influence capital planning decisions related to site service requirements and backlog maintenance. 6. To have delegated responsible for raising orders, signing invoices and completing in accordance with the Trusts Standing Financial Instructions. 7. To be responsible for verifying and authorising Estates and Facilities invoices 8. Responsible for the management and monitoring of external contracts related to hard FM and engineering services including but not limited to: maintenance, CHP 9. Develop, implement and deliver agreed annual savings targets (QIPPs) as required 10. Take an innovative approach to identifying appropriate/alternative funding sources and determining appropriateness for specific projects 11. Seek opportunities to develop new and improve existing revenue income streams for the Trust 12. Ensure systems are in place such that procurement and financial transactions within the estates function meet the Trusts standing financial instructions and scheme of delegation 13. Interpret and advise on EFM contract and service standards 14. Identify and implement change management processes and practices so as to achieve delivery of Value for money and a first class service provision from the Trusts Hard FM service providers 15. To lead, with procurement colleagues, the retendering of the outsourced Hard FM/maintenance service including; the development of specification(s) for service(s), KPIs etc