Collaborative Manager & Board Secretary

Collaborative Manager & Board Secretary Bedford Primary Care CollaborativeHosted by Bedoc Healthcare Salary: £17.46 per hourHours: 15 hours per weekAnnual Leave: Six weeks plus Bank Holidays (pro rata)Location: Hybrid working across Bedford BoroughContract: Fixed term, subject to ongoing Collaborative funding About the Bedford Primary Care Collaborative The Bedford Primary Care Collaborative has been established to provide a single strategic voice for general practice across Bedford Borough. Representing all member practices through the four Primary Care Networks (PCNs), the Collaborative works alongside the Bedford Place Team, BLMK Integrated Care Board, community providers and wider partners to shape the future of primary care, improve population health and influence local healthcare strategy. Hosted by Bedoc Healthcare, the Collaborative supports joint working across practices, develops innovative models of care and ensures general practice has a strong and influential voice within the wider health and care system. Job Purpose The Collaborative Manager & Board Secretary is a key role within the Bedford Primary Care Collaborative, providing organisational, governance and programme management support to the Medical Director, Deputy Medical Director and Collaborative Board. The post holder will coordinate the day-to-day business of the Collaborative, ensuring robust governance arrangements, effective communication, delivery of agreed work programmes and professional administrative support. Working with multiple stakeholders across primary care and the wider NHS, the post holder will help ensure the Collaborative delivers its objectives while maintaining high standards of governance, accountability and organisational effectiveness. Key ResponsibilitiesGovernance & Board Support • Act as Board Secretary to the Collaborative Board. • Coordinate Board meetings and governance meetings. • Prepare agendas with the Medical Director and Deputy Medical Director. • Produce accurate, professional minutes and maintain action logs. • Monitor progress against agreed actions and escalate where appropriate. • Maintain governance documentation including: • Terms of Reference • Policies • Governance registers • Decision logs • Declaration of Interests register • Coordinate annual governance reviews. • Ensure governance documentation remains current and compliant. Executive Support Provide executive and administrative support to the Medical Director and Deputy Medical Director, including: • Diary management. • Meeting coordination. • Preparation of correspondence. • Preparation of reports and presentations. • Production of Board papers. • Drafting briefing papers. • Stakeholder communications. • Coordination of meetings with external organisations. Programme & Project Management Support delivery of Collaborative priorities including: • Integrated Neighbourhood Teams • Primary Care Transformation • Workforce initiatives • Population Health Management • Service redesign • Enhanced Services • Collaborative development programmes Maintain: • Project plans • Programme documentation • Action trackers • Risk registers • Decision logs • Highlight reports • Programme updates for the Board Monitor project milestones and support delivery against agreed objectives. Communications & Stakeholder Engagement Develop and maintain effective communication between: • Member Practices • GP Partners • PCN Clinical Directors • Practice Managers • Bedford Place Team • BLMK Integrated Care Board • Community Providers • Local Authority partners • Other NHS organisations Responsibilities include: • Preparing Board papers. • Producing presentations. • Maintaining Microsoft Teams channels. • Coordinating stakeholder communications. • Producing newsletters and updates where required. • Supporting consultation and engagement activities. Meeting & Event Management Coordinate: • Collaborative Board meetings • Clinical Director meetings • Working Groups • Annual General Meeting • Workshops • Stakeholder engagement events Including responsibility for: • Venue booking • Microsoft Teams meetings • Agenda preparation • Circulation of papers • Minute taking • Action tracking • Meeting follow-up Financial & Administrative Support Support the financial administration of the Collaborative by: • Monitoring agreed budgets. • Processing invoices. • Maintaining expenditure records. • Supporting procurement activity. • Liaising with Bedoc Finance. • Maintaining governance and document libraries. • Supporting preparation of financial reports where required. Service Development & Business Support Support the Medical Director and Collaborative Board with: • Business case development. • Funding applications. • Project planning. • Commissioning responses. • Service mobilisation. • Evaluation reports. • Performance reports. • Strategic planning documentation. Assist in identifying opportunities for service improvement and future Collaborative development. Quality Improvement & Performance Support the Collaborative to: • Monitor agreed objectives and KPIs. • Produce performance reports. • Maintain risk registers. • Support governance assurance. • Share learning across member practices. • Promote continuous quality improvement. Information Governance The post holder will: • Maintain strict confidentiality. • Comply with GDPR and Information Governance requirements. • Handle sensitive information appropriately. • Follow all Bedoc Healthcare policies and NHS standards. Terms & Conditions • Salary: £17.46 per hour Job description Job responsibilities Collaborative Manager & Board Secretary Bedford Primary Care CollaborativeHosted by Bedoc Healthcare Salary: £17.46 per hourHours: 15 hours per weekAnnual Leave: Six weeks plus Bank Holidays (pro rata)Location: Hybrid working across Bedford BoroughContract: Fixed term, subject to ongoing Collaborative funding About the Bedford Primary Care Collaborative The Bedford Primary Care Collaborative has been established to provide a single strategic voice for general practice across Bedford Borough. Representing all member practices through the four Primary Care Networks (PCNs), the Collaborative works alongside the Bedford Place Team, BLMK Integrated Care Board, community providers and wider partners to shape the future of primary care, improve population health and influence local healthcare strategy. Hosted by Bedoc Healthcare, the Collaborative supports joint working across practices, develops innovative models of care and ensures general practice has a strong and influential voice within the wider health and care system. Job Purpose The Collaborative Manager & Board Secretary is a key role within the Bedford Primary Care Collaborative, providing organisational, governance and programme management support to the Medical Director, Deputy Medical Director and Collaborative Board. The post holder will coordinate the day-to-day business of the Collaborative, ensuring robust governance arrangements, effective communication, delivery of agreed work programmes and professional administrative support. Working with multiple stakeholders across primary care and the wider NHS, the post holder will help ensure the Collaborative delivers its objectives while maintaining high standards of governance, accountability and organisational effectiveness. Key ResponsibilitiesGovernance & Board Support • Act as Board Secretary to the Collaborative Board. • Coordinate Board meetings and governance meetings. • Prepare agendas with the Medical Director and Deputy Medical Director. • Produce accurate, professional minutes and maintain action logs. • Monitor progress against agreed actions and escalate where appropriate. • Maintain governance documentation including: • Terms of Reference • Policies • Governance registers • Decision logs • Declaration of Interests register • Coordinate annual governance reviews. • Ensure governance documentation remains current and compliant. Executive Support Provide executive and administrative support to the Medical Director and Deputy Medical Director, including: • Diary management. • Meeting coordination. • Preparation of correspondence. • Preparation of reports and presentations. • Production of Board papers. • Drafting briefing papers. • Stakeholder communications. • Coordination of meetings with external organisations. Programme & Project Management Support delivery of Collaborative priorities including: • Integrated Neighbourhood Teams • Primary Care Transformation • Workforce initiatives • Population Health Management • Service redesign • Enhanced Services • Collaborative development programmes Maintain: • Project plans • Programme documentation • Action trackers • Risk registers • Decision logs • Highlight reports • Programme updates for the Board Monitor project milestones and support delivery against agreed objectives. Communications & Stakeholder Engagement Develop and maintain effective communication between: • Member Practices • GP Partners • PCN Clinical Directors • Practice Managers • Bedford Place Team • BLMK Integrated Care Board • Community Providers • Local Authority partners • Other NHS organisations Responsibilities include: • Preparing Board papers. • Producing presentations. • Maintaining Microsoft Teams channels. • Coordinating stakeholder communications. • Producing newsletters and updates where required. • Supporting consultation and engagement activities. Meeting & Event Management Coordinate: • Collaborative Board meetings • Clinical Director meetings • Working Groups • Annual General Meeting • Workshops • Stakeholder engagement events Including responsibility for: • Venue booking • Microsoft Teams meetings • Agenda preparation • Circulation of papers • Minute taking • Action tracking • Meeting follow-up Financial & Administrative Support Support the financial administration of the Collaborative by: • Monitoring agreed budgets. • Processing invoices. • Maintaining expenditure records. • Supporting procurement activity. • Liaising with Bedoc Finance. • Maintaining governance and document libraries. • Supporting preparation of financial reports where required. Service Development & Business Support Support the Medical Director and Collaborative Board with: • Business case development. • Funding applications. • Project planning. • Commissioning responses. • Service mobilisation. • Evaluation reports. • Performance reports. • Strategic planning documentation. Assist in identifying opportunities for service improvement and future Collaborative development. Quality Improvement & Performance Support the Collaborative to: • Monitor agreed objectives and KPIs. • Produce performance reports. • Maintain risk registers. • Support governance assurance. • Share learning across member practices. • Promote continuous quality improvement. Information Governance The post holder will: • Maintain strict confidentiality. • Comply with GDPR and Information Governance requirements. • Handle sensitive information appropriately. • Follow all Bedoc Healthcare policies and NHS standards. Terms & Conditions • Salary: £17.46 per hour