Commercial Property Legal Secretary

COMMERCIAL PROPERY SECRETARY REQUIRED A rare opportunity has arisen for an experienced Commercial Property Legal Secretary to join a rapidly expanding, modern, mid sized legal firm in the Essex/East London area. Applicants will have previous experience in Commercial Property and also have worked with a Senior Solicitor or Partner as the role is for a very Senior member of the firm. Our client is seeking someone full time and office based, the successful applicant will work closely with the Senior Partner on a variety of Commercial Property matters, they will be experienced in audio typing and dictation, have a can do attitude and a mature approach to handling clients. Duties to include: • Dictation; • File opening formalities, risk assessment forms, sanctions list checks; • Drafting initial letters to other side on residential matters; • Liaising with internal departments to put searches in place and make necessary Land Registry enquiries; • Liaising with internal departments on Land Registry post completion matters; • Dealing with Companies House Registrations; • Raising all bills for Team Solicitors; • All file closing formalities; • Downloading leases, rent deposit deeds, licences etc. from Practical Law and completing first initial draft. • Dealing with standard statutory lease extension matters • Dealing with requisitions independently and researching Land Registry practice guides to deal with the same; • Drafting statements of account and completion statements and all enquiries relating to the ledger; • Assisting with file reviews and all corrective actions; • Assisting Paralegals/Trainees with queries as and when required; • Maintain organized case files on the Firm’s Practice Management System, managing document flow, indexing, and tracking deadlines, while ensuring all necessary information is readily accessible; • Communicate with clients and other third parties and agents, responding to inquiries, providing updates on case progress, and relaying messages accurately to solicitors and other team members; • Assist with billing processes, tracking time spent on cases, and preparing invoices, ensuring accuracy and timely submission to clients; • Liaising with Team Solicitors on their ADR Reports; • Collaborate effectively with fee-earners, and other business support staff, fostering a co-operative and efficient work environment; • Be a self-motivator with a positive outlook; • Have excellent attention to detail; • Have the ability to maintain a professional and flexible attitude; • Ability to prioritize tasks and work under pressure in a fast-paced environment. • Proficient in Microsoft Office suite and other relevant software applications. For full details please contact Natalie Mayger at The Recruiter Specialists.