Executive Assistant

Team Assistant - Investment Banking Location: Birmingham Start Date: ASAP (subject to background checks - approx. 3-4 weeks) Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (1-hour lunch break; flexibility required) Hours per Week: 40 Overview A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office. This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment. • Key ResponsibilitiesProvide diary management support to bankers (Associate level and above) • Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones • Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately • Book meeting rooms and handle room logistics across multiple locations • Coordinate travel arrangements including international flights, hotels, visas, and car bookings • Prepare and process expense reports in line with company policy • Assist with invoice processing and tracking • Provide phone and holiday cover for fellow assistants when needed • Support bankers with ad hoc admin requests, projects, and team initiatives • Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person) • Collaborate closely with other assistants to ensure seamless day-to-day support Candidate ProfileThis role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload. Key Skills & Experience • Previous experience in admin, office support, customer service, or coordination roles • Proficient in Microsoft Outlook, Word, and Excel • Able to manage multiple time-sensitive tasks and competing priorities • Excellent attention to detail and reliability • Confident communicator with strong interpersonal skills • Able to interact with stakeholders at all levels, internally and externally • Calm under pressure and adaptable in a fast-paced, evolving environment • Discreet and professional, with the ability to handle confidential information • Proactive, solutions-focused mindset with a strong "can-do" attitude • Comfortable working independently as well as part of a collaborative team What’s on Offer • Long-term potential: strong performers may be considered for permanent roles • Full training and onboarding provided • A professional, inclusive, and dynamic workplace with excellent team culture