Facilities & Project Coordinator

Facilities & Project Coordinator • Job Type: Full-time, Permanent • Location: Aylesford, Kent • Working Hours: 8:30am - 5:00pm, Monday - Friday Join clients our team as a Facilities & Project Coordinator and unlock your potential in a role that blends project management with facilities oversight in a dynamic food manufacturing environment. This position offers a fantastic opportunity for personal and professional growth in a globally recognized company. Day-to-day of the role: Project Support • Assist in planning, coordination, and execution of engineering and site improvement projects. • Support project managers and engineers with project documentation, schedules, budgets, and progress tracking. • Coordinate contractors and suppliers during project activities. • Monitor project milestones and report progress, risks, and issues. • Maintain accurate project records, drawings, specifications, and technical documentation. • Support equipment installation, commissioning, and validation activities. • Participate in continuous improvement initiatives to enhance operational efficiency and site performance. Facilities and Building Management • Assist with the maintenance and upkeep of site buildings, offices, welfare facilities, and external areas. • Coordinate routine inspections of buildings, utilities, and infrastructure. • Support management of facilities-related contractors, including cleaning, security, HVAC, electrical, plumbing, and building maintenance providers. • Help identify and implement building improvements and repairs. • Monitor facilities maintenance schedules and ensure statutory inspections are completed. • Support energy efficiency and sustainability initiatives across the site. • Maintain records relating to building compliance, permits, and inspections. • Manage external contracts for site cleaning, coffee machines, and other employee facilities. • Ensure all activities are carried out in accordance with company Health & Safety policies and UK legislation. • Support risk assessments, method statements, and permit-to-work processes. • Ensure compliance with food safety standards, GMP (Good Manufacturing Practice), HACCP requirements, and site procedures. • Assist with contractor inductions and monitoring of contractor compliance. • Support audits and inspections from customers, regulatory bodies, and certification organisations. Administrative Duties • Raise purchase orders and track project expenditures. • Maintain maintenance and project databases. • Prepare reports, presentations, and project updates. • Support the engineering team with general administrative and technical tasks. Required Skills & Qualifications • HNC, HND, apprenticeship, or equivalent qualification in Engineering, Facilities Management or Construction. • Strong organisational and communication skills. • Good IT skills, including proficiency in Microsoft Office applications. • Ability to read and interpret technical drawings and documentation. • Experience within a food manufacturing, FMCG, manufacturing, or industrial environment. • Knowledge of facilities management and building maintenance. • Understanding of project management principles. • Familiarity with AutoCAD or similar drawing software. • Knowledge of UK Health & Safety regulations. • Experience working with contractors and suppliers. • Ability to work independently when required. Call or Connect today to discuss the role in more detail.