Finance Officer

Job Purpose The post-holder will be a key member of the Acute and Community Finance team who will be leading the financial management of the cluster's Acute, Community and Ambulance contracts, including: • Working with commissioning leads to develop, negotiate and agreeing annual contract values, including the costing of activity plans • Working with the AD of Finance - Planning & Strategic Investment to set annual budgets within the funding available to the ICBs • Working with commissioning leads to develop cost improvement plans to support financial sustainability of the cluster • In year monitoring of financial performance, including ERF and other activity monitoring • Utilising contracts to ensure that in-year payments are made in line with national rules and contractual requirements • Working with commissioning leads and contracting to identify and implement mitigating actions in year to ensure costs are managed within ICB budgets • Working alongside the value-based finance team to ensure that there is a clear understanding of current contract values and the cost of commissioned services to ensure that the ICB is commissioning to deliver best value for the population of BBCS. • Working alongside the planning & strategic investment finance team, supporting the development of transformational business cases to enable delivery of the three key shifts and ICBs strategic priorities • Financial management of place-based contracts, including oversight of the Better Care Fund • The scope of the team includes, but is not limited to, all acute, community and ambulance NHS provider and independent sector contracts, PTS, UTCs, 111 and BCF. • This role requires proactive collaboration with budget holders and senior finance colleagues to ensure effective financial planning, reporting, and decision-making. The post-holder will assist in delivering detailed financial analysis, providing technical support to senior staff, and contributing to the financial control and performance monitoring of budgets. • In carrying out your role, at least one of the agreed strategic anchors should be at the core of everything you do: • Commissioning for Value and Outcomes • Accelerating Neighbourhood Health at Pace • Making the Best Use of Digital Solutions in our Pathways • Financial Discipline • Advancing Health Equity • Integrated Partnership • You will be accountable for: • Supporting the Senior Finance Manager with monthly accounting processes including supporting monthly reporting to budget holders. This includes timely financial analysis and modelling on a routine and ad hoc basis to ensure that monthly reports and forecasts represent a true and fair view of the ICBs financial position. • Undertake monthly reconciliation of the ledger to ensure that all transactions are coded correctly, to post ledger journals where required and on behalf of the team. • Undertaking in-depth financial analysis, interpreting data trends and variances, and presenting findings to senior finance colleagues and stakeholders to inform strategic decisions. • For a range of specific healthcare contracts and programme/projects to be responsible for budget setting and in-year monitoring and reporting of variances and areas of risk. This will also include supporting the team to meet any external reporting requirements. • Processing mandate payment schedules in line with contract values, processing non-purchase invoices ensuring these are correctly validated and coded. • Liaising and working with providers for the relevant contracts/projects and resolving payment queries. • Producing complex financial analysis and modelling to tight deadlines and to a high standard of accuracy, using information from various sources outside of the general ledger. This can include support to the development of healthcare programme reporting, for projects related to value and efficiency • Preparation of sales invoices and processing of credit notes and raising of purchase orders and liaising with suppliers and the finance team to ensure prompt and accurate payment of invoices/reimbursements. • Following financial policy and process to ensure funding allocations are spent in line with guidance and relevant accounting/procurement processes. • The post holder will be responsible for month-to-month management of the ICB cash requirements including, cash flow forecasting and cash management for specific budget areas. • Completion of reconciliations relating to contracts and other areas as required. • To support the implementation of projects and provide the financial support in the development of business cases as appropriate • Providing financial information to support financial returns/requests to external stakeholders, e.g. financial submissions to NHS England, Freedom of Information Requests, ensuring that all financial information is accurate and submitted on time. • Working to tight timescales and fixed deadlines with peaks in workload requiring increased focus and effort, particularly at month end and during the year end accounting process and the annual contracting round • Utilizing benchmarking data to assess performance against standards set both internally and externally by NHSE • Contributing to the continuous improvement of financial processes, identifying efficiencies, and supporting wider financial projects as directed by senior finance staff. • To contribute to the development and improvement of the ICB finance team as a service provider by suggesting improvements to working practices; documenting procedures; maintaining a robust filing structure; organising own time to meet departmental and statutory deadlines; and supporting the development of other members of staff. • The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager Key Relationships • Finance team colleagues • Senior finance leadership team • ICB staff across a number of directorates relevant to financial budgets that supporting including commissioning managers and business intelligence. • Staff from other NHS organisations • Staff from non-NHS organisations • Staff from internal/external audit as appropriate in responding to audit requests Core Duties and Responsibilities Communication • To act as the central point and expert for queries and information received into the team on all matters relating to business support within the team/directorate as required • Present verbal, written and numerical information relevant to team activities, explaining any complexities, to a wide range of internal and external stakeholders • Deal with sensitive, complex or contentious information with autonomy and confidence, ensuring that level of importance is clearly communicated • To use negotiation and motivation skills to ensure timely completion and high performance relating to relevant tasks and projects that rely on input from others Organisation and Planning • Plan and organise ongoing and ad-hoc activities and meetings relevant to the role, where there may be changing and tight deadlines leading to alteration of plans • Ensure that stakeholders are provided relevant and appropriate information and action requirements within specified timescales • Provide administrative support of a high level to support key deliverables • Ensure close engagement with a range of stakeholders whilst supporting key relationships within and outside of the team and organisation Analytical and Judgement Skills • Where barriers to achievement and success are identified, analysis of the available options to progress the work activity to completion • Responsible for the timely cascade of a range of information, ensuring that appropriate actions are completed • Excellent report writing skills with the ability to present complex information succinctly and clearly, including project plans, identifying risks and interdependencies • Ability to translate material for relevant audiences and ensure appropriate teams receive relevant local and national information where required • Analysis of information to ensure flexibility is in place to meet conflicting or changing requirements and maintain resilience Research and Development • Participate in a range of team and organisational development activities as required • Undertake research and development activities in own work area as directed • Participate in internal and national staff surveys Patient Care • Incidental patient contact; where this does occur, provide timely advice and guidance Responsibility for Policy and/or Service Development • Contribute to the development and ensure effective implementation of new or revised policies relevant to the team • Proactive identification of any policy or procedural changes that may have an impact on the team and its objectives • Provide suggested changes to your own work area, making recommendations for continuous improvement which may also impact other areas. Job description Job responsibilities Job Purpose The post-holder will be a key member of the Acute and Community Finance team who will be leading the financial management of the cluster's Acute, Community and Ambulance contracts, including: • Working with commissioning leads to develop, negotiate and agreeing annual contract values, including the costing of activity plans • Working with the AD of Finance - Planning & Strategic Investment to set annual budgets within the funding available to the ICBs • Working with commissioning leads to develop cost improvement plans to support financial sustainability of the cluster • In year monitoring of financial performance, including ERF and other activity monitoring • Utilising contracts to ensure that in-year payments are made in line with national rules and contractual requirements • Working with commissioning leads and contracting to identify and implement mitigating actions in year to ensure costs are managed within ICB budgets • Working alongside the value-based finance team to ensure that there is a clear understanding of current contract values and the cost of commissioned services to ensure that the ICB is commissioning to deliver best value for the population of BBCS. • Working alongside the planning & strategic investment finance team, supporting the development of transformational business cases to enable delivery of the three key shifts and ICBs strategic priorities • Financial management of place-based contracts, including oversight of the Better Care Fund • The scope of the team includes, but is not limited to, all acute, community and ambulance NHS provider and independent sector contracts, PTS, UTCs, 111 and BCF. • This role requires proactive collaboration with budget holders and senior finance colleagues to ensure effective financial planning, reporting, and decision-making. The post-holder will assist in delivering detailed financial analysis, providing technical support to senior staff, and contributing to the financial control and performance monitoring of budgets. • In carrying out your role, at least one of the agreed strategic anchors should be at the core of everything you do: • Commissioning for Value and Outcomes • Accelerating Neighbourhood Health at Pace • Making the Best Use of Digital Solutions in our Pathways • Financial Discipline • Advancing Health Equity • Integrated Partnership • You will be accountable for: • Supporting the Senior Finance Manager with monthly accounting processes including supporting monthly reporting to budget holders. This includes timely financial analysis and modelling on a routine and ad hoc basis to ensure that monthly reports and forecasts represent a true and fair view of the ICBs financial position. • Undertake monthly reconciliation of the ledger to ensure that all transactions are coded correctly, to post ledger journals where required and on behalf of the team. • Undertaking in-depth financial analysis, interpreting data trends and variances, and presenting findings to senior finance colleagues and stakeholders to inform strategic decisions. • For a range of specific healthcare contracts and programme/projects to be responsible for budget setting and in-year monitoring and reporting of variances and areas of risk. This will also include supporting the team to meet any external reporting requirements. • Processing mandate payment schedules in line with contract values, processing non-purchase invoices ensuring these are correctly validated and coded. • Liaising and working with providers for the relevant contracts/projects and resolving payment queries. • Producing complex financial analysis and modelling to tight deadlines and to a high standard of accuracy, using information from various sources outside of the general ledger. This can include support to the development of healthcare programme reporting, for projects related to value and efficiency • Preparation of sales invoices and processing of credit notes and raising of purchase orders and liaising with suppliers and the finance team to ensure prompt and accurate payment of invoices/reimbursements. • Following financial policy and process to ensure funding allocations are spent in line with guidance and relevant accounting/procurement processes. • The post holder will be responsible for month-to-month management of the ICB cash requirements including, cash flow forecasting and cash management for specific budget areas. • Completion of reconciliations relating to contracts and other areas as required. • To support the implementation of projects and provide the financial support in the development of business cases as appropriate • Providing financial information to support financial returns/requests to external stakeholders, e.g. financial submissions to NHS England, Freedom of Information Requests, ensuring that all financial information is accurate and submitted on time. • Working to tight timescales and fixed deadlines with peaks in workload requiring increased focus and effort, particularly at month end and during the year end accounting process and the annual contracting round • Utilizing benchmarking data to assess performance against standards set both internally and externally by NHSE • Contributing to the continuous improvement of financial processes, identifying efficiencies, and supporting wider financial projects as directed by senior finance staff. • To contribute to the development and improvement of the ICB finance team as a service provider by suggesting improvements to working practices; documenting procedures; maintaining a robust filing structure; organising own time to meet departmental and statutory deadlines; and supporting the development of other members of staff. • The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager Key Relationships • Finance team colleagues • Senior finance leadership team • ICB staff across a number of directorates relevant to financial budgets that supporting including commissioning managers and business intelligence. • Staff from other NHS organisations • Staff from non-NHS organisations • Staff from internal/external audit as appropriate in responding to audit requests Core Duties and Responsibilities Communication • To act as the central point and expert for queries and information received into the team on all matters relating to business support within the team/directorate as required • Present verbal, written and numerical information relevant to team activities, explaining any complexities, to a wide range of internal and external stakeholders • Deal with sensitive, complex or contentious information with autonomy and confidence, ensuring that level of importance is clearly communicated • To use negotiation and motivation skills to ensure timely completion and high performance relating to relevant tasks and projects that rely on input from others Organisation and Planning • Plan and organise ongoing and ad-hoc activities and meetings relevant to the role, where there may be changing and tight deadlines leading to alteration of plans • Ensure that stakeholders are provided relevant and appropriate information and action requirements within specified timescales • Provide administrative support of a high level to support key deliverables • Ensure close engagement with a range of stakeholders whilst supporting key relationships within and outside of the team and organisation Analytical and Judgement Skills • Where barriers to achievement and success are identified, analysis of the available options to progress the work activity to completion • Responsible for the timely cascade of a range of information, ensuring that appropriate actions are completed • Excellent report writing skills with the ability to present complex information succinctly and clearly, including project plans, identifying risks and interdependencies • Ability to translate material for relevant audiences and ensure appropriate teams receive relevant local and national information where required • Analysis of information to ensure flexibility is in place to meet conflicting or changing requirements and maintain resilience Research and Development • Participate in a range of team and organisational development activities as required • Undertake research and development activities in own work area as directed • Participate in internal and national staff surveys Patient Care • Incidental patient contact; where this does occur, provide timely advice and guidance Responsibility for Policy and/or Service Development • Contribute to the development and ensure effective implementation of new or revised policies relevant to the team • Proactive identification of any policy or procedural changes that may have an impact on the team and its objectives • Provide suggested changes to your own work area, making recommendations for continuous improvement which may also impact other areas.