HR Administrator

HR Administrator • Annual Salary: £30,000 - £33,000 • Location: Harrow, London • Job Type: Full-time, Temporary (1-year maternity cover) We are seeking an HR Administrator to join our team on a temporary basis to cover maternity leave. This role offers a comprehensive range of responsibilities within the HR department and is based in our Harrow office. The position is ideal for someone who is proactive, highly organised, and has a strong background in HR administration. Day-to-day of the role: • Act as the first point of contact for all HR administrative queries, managing the HR shared inbox, responding to enquiries, and directing queries to the appropriate team members or departments. • Coordinate the recruitment and onboarding process, including preparing new starter documentation and completing Right to Work checks. • Manage the employee offboarding process, ensuring all required documentation and procedures are completed. • Prepare and issue routine HR correspondence accurately and in a timely manner, including letters relating to starters, leavers, contractual changes, promotions, references, and changes to employee details. • Liaise with managers, Payroll, and Finance to ensure payroll-related changes and queries are processed accurately and on time. • Maintain and update the company's HR system, ensuring employee records are accurate, secure, and compliant. • Assist with HR reporting, audits, and compliance activities. • Administer the Right to Work process and ensure ongoing compliance with legal requirements. • Manage the Disclosure and Barring Service (DBS) process from start to finish. • Respond to employee queries regarding HR policies, procedures, and benefits. • Undertake general office administration duties, including managing security access cards, filing, scanning, copying, document collation, and archiving personnel files. • Provide reception and post room cover during periods of annual leave or sickness absence. • Support and contribute to HR projects and continuous improvement initiatives as required. • Provide day-to-day administrative support to the HR team and undertake additional ad hoc duties as required. Required Skills & Qualifications: • Proficient in Microsoft Office applications, including Outlook, Word, Excel, and Teams. • Previous experience using HR systems. • Proven experience in an administrative role, ideally within an HR environment. • Excellent written and verbal communication skills.. • Highly organised with exceptional attention to detail and a high level of accuracy. • Customer-focused with excellent interpersonal skills and the ability to build effective working relationships at all levels. • A proactive, self-motivated approach with the ability to work independently and as part of a team. • Flexible and adaptable, with the ability to work effectively in a fast-paced environment. • Strong problem-solving skills and the ability to use initiative when dealing with routine enquiries. Benefits: • 25 days annual leave plus 8 bank holidays. • Pension scheme (Employee Contribution: 5%, Employer Contribution: 8%). • Single health cover. • Employee Assistance Programme. • Reward Discount Scheme. • Opportunity to obtain a CIPD qualification via the Apprentice Levy if the role is made permanent. • Potential for flexible working arrangements (1 day a week from home) if the role is made permanent.