Legal Administrator

Legal Administrative Assistant • Annual Salary: £40k • Location: London • Job Type: Office based (Hybrid after 3 months) We are seeking an experienced Administrative Assistant to join a specialist law firm based in the heart of the City. This role is ideal for someone with a background in administrative support, within a law firm that is looking to join a small but cohesive team. The successful candidate will coordinate meetings, manage office events, and support various administrative tasks. Day-to-day of the role: • Coordinate all meetings, webinars, and client-facing event logistics including catering, RSVPs, room and technology setup, name badges, tracking, and engagement. • Provide word processing support, dictation, document amendments, and document production. • Plan and manage office events, coordinating with internal and external resources, managing event budgets. • Handle calendar management, travel, and meeting planning. • Coordinate onboarding and offboarding processes with HR & IT, including tracking of mandatory training specific to roles. • Assist with marketing and client development activities/events. • Manage timekeeping support and expense reimbursements. • Coordinate NDAs and support records management including information storage, retention, and retrieval. • Manage stationery orders and inventory. • Coordinate courier services and act as first-line IT support when necessary. • Assist HR with surveys and operations of the London office space including space assessment and planning. • Manage the purchasing of equipment, furniture, and supplies. • Oversee office service operations including mail, messenger, and reception services. • Work with the US team on updating emergency preparedness and disaster recovery plans. • Provide backup support to Legal, Finance & Ops Administrator in creating client matters, file openings, and engagement letters. Required Skills & Qualifications: • Minimum of 2-3 years of administrative experience, preferably at a law firm. • Strong technical skills with Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook. • Proficiency with 3E strongly preferred and document management systems, NetDocs preferred. • Excellent written and verbal communication skills. • Exceptional attention to detail. • Ability to handle multiple priorities and work effectively under pressure. • Ability to work both independently and as part of a team. • Ability to maintain and manage confidential information. • Willingness to work occasional overtime as needed. Education: • Associates or Undergraduate degree in Business or a relevant field, or equivalent work experience. Benefits: • Competitive salary and benefits package. • Opportunity to work in a dynamic and supportive environment. • Professional growth and development opportunities. If this sounds like your next opportunity and you meet the minimum requirements then I look forward to receiving your application.