Legal Executive Assistant

Legal Executive Assistant • Location: Farringdon, London • Job Type: Fixed-Term Contract (FTC) • Working Hours: Monday to Friday, 9:00 AM to 5:30 PM (Hybrid flexibility) • Salary: £40k - £45k We are seeking an Executive Assistant to join the secretarial team of a full service law firm on a fixed-term basis to cover maternity leave. This role is crucial in providing high-quality secretarial support, primarily focusing on the Dispute Resolution team within our London office. The successful candidate will be part of a dynamic team, led by the Executive Assistant Team Lead, and will play a key role in the smooth operation of day-to-day activities. Day-to-day of the role: • Provide comprehensive secretarial support to fee earners within the Dispute Resolution team. • Manage the opening of files and preparation of client care documentation, including AML and conflict checks. • Draft, format, and amend legal documents, correspondence, and court forms such as witness statements and Notices of Change. • Prepare, paginate, and finalise bundles and exhibits for court proceedings. • Handle court filings through online portals and manage email communications. • Support the billing process by raising invoices, processing payment requests, and monitoring disbursements. • Assist in debt recovery efforts, including chasing outstanding payments and producing financial reports. • Generate reports from Practice Evolve, including summaries of time recording. • Conduct legal and factual research, obtaining necessary supporting documentation. • Maintain accurate and confidential filing systems. • Support the complaints handling process and ensure compliance with key deadlines. • Assist with general office tasks such as printing, scanning, copying, and document collation. • Utilise document management systems like DocuSign and Titanfile effectively. Required Skills & Qualifications: • 2–4 years of experience in a legal secretarial role within a contentious environment, ideally supporting Dispute Resolution or Litigation teams. • Strong understanding of legal processes including AML, conflict checks, billing, and court procedures. • Proven ability to support fee earners in a busy, transactional environment. • Excellent skills in document formatting and a keen attention to detail. • Strong organisational skills, capable of managing multiple tasks and meeting deadlines. • Good working knowledge of legal systems such as Practice Evolve, DocuSign, Titanfile, and Infotrack. • Clear and professional communication skills, both written and verbal. • Proactive, adaptable, and team-focused approach. • Ability to handle confidential information with discretion. Benefits: • Hybrid working flexibility. • Inclusion in a supportive team environment. • Exposure to diverse legal practices and professional growth opportunities. If you have at least 2 years secretarial support within a law firm, preferably in Dispute Resolution or Litigation then I look forward to receiving your application.