Legal Secretary

Legal Secretary - Wills and Probate • Annual Salary: £25 - £27,000 with flexibility for an experienced candidate • Location: York • Job Type: Permanent, Full-time Monday to Friday 9-5pm with a level of flexible on this. Are you an organised, people-focused Secretary who thrives in a role that requires calmness and capability? Join a respected legal firm in York, known for delivering high-quality advice with a personal touch. We are seeking a Secretary to support our clients Wills & Probate team, where empathy, accuracy, and professionalism are paramount. Day-to-day of the role: • Supporting fee earners to ensure files progress efficiently and compliantly. • Producing and amending legal documents and correspondence through digital dictation/audio typing and copy typing. • Preparing probate and estate administration documentation, forms, and client packs. • Opening, maintaining, and closing files in line with firm procedures, including onboarding and AML checks support. • Managing fee earners' diaries, appointments, meetings, and client communications. • Handling incoming calls and emails, taking accurate messages, and dealing with queries professionally. • Managing document control including scanning, saving, filing, bundling, and ensuring version control. • Liaising with clients, executors, beneficiaries, third parties, and other professionals. • Supporting billing, time recording, matter administration, and general file housekeeping. • Assisting the team to meet deadlines and ensure matters move forward smoothly. Required Skills & Qualifications: • Strong administrative or secretarial background, ideally within a professional services setting (legal, accountancy, finance, property, or medical/NHS). • Warm, professional demeanor, especially during sensitive interactions. • Highly organised with excellent attention to detail. • Ability to prioritise a busy workload and meet deadlines. • Clear communicator with strong written skills. • IT proficiency, particularly in Microsoft Office; legal case management experience is a bonus. • Discretion and trustworthiness with confidential information. • Proactive, helpful attitude, eager to contribute to team success. Benefits: • Supportive, people-first culture with training and development opportunities. • Discounted legal fees. • 25 days holiday, plus bank holidays. • Professional Development- Structured, funded and supported training encouraged • Bonus Scheme • Health and Wellbeing benefits • Long Service Award • Cycle 2 Work Scheme • And much more. If this sound of interest, don't hesitate in applying.