Materials Management Operative

Principal Duties & Responsibilities 1. Responsible for the management of stock items for a pre-determined number of clinical departments and wards 2. Ensure that stock levels are maintained to an agreed maximum level, utilising Personal Digital Assistant (PDA) barcode scanning to order in line with NHS Supply Chain delivery scheduling. 3. To update PDAs each morning before commencing role to ensure all data is uptodate and therefore working from the latest catalogue. 4. Responsible for putting away stock for said areas, ensuring this is done in line with good organisational practice, rotating stock as appropriate to reduce the risk of obsolescence including no overstocked items unless previously agreed with Lead Nurse / RDP Manager 5. Review and provide alternative product options as required in collaboration with the relevant clinical area, taking account of price, availability and lead time, ensuring written authorisation is obtained from the lead nurse of the applicable department for any quantity changes to their agreed catalogue levels and is filed to comply with Audit requirements 6. Regularly update the pre-agreed catalogue of products with each clinical area, including identifying the Lead Nurse for each department serviced and to build good working relationships / to liaise with regarding any queries 7. Consider usage changes as they relate to the the pre-agreed product catalogue and increase/decrease quantities as required ensuring any price bandings are utilised where possible, ensuring any changes are signed off with the lead nurse and filed for Audit purposes. 8. Be the first point of contact for the scheduled clinical areas in terms of queries, stock changes, additional stock requirements and other points 9. Undertake the annual stock check for relevant areas 10. Utilise computer to access NHS Supply Chain system to order goods as required 11. Communicate effectively with stakeholders both internally and externally 12. Operate mechanical handling aids and equipment, reporting any defects or deficiencies promptly. 13. Work in a tidy manner, keeping all working areas clean and tidy including the loading bay. To ensure cages do not obstruct any access on wards/departments. Cages are to be brought back to the loading bay where they are to be folded and stored as per H & S requirements 14. As directed carry out stock-taking duties, reporting any discrepancies and assisting with subsequent investigation. 15. Assist in maintaining high standards of security within the Receipts and Distribution Point both in terms of staff and goods. 16. To distribute stock and non-stock items around Trust sites as required, using both manual and electrically powered handling equipment. 17. Participate in all mandatory and other appropriate training sessions arranged. 18. Expedite outstanding deliveries with Suppliers as required. 19. Liaise with Buyers and requisitioners to resolve delivery errors. 20. Perform help desk duties and handle relevant enquiries. 21. Operate within the Chartered Institute of Purchasing and Supply Professional Code of Ethics. 22. To action all associated documentation, carry out clerical work and maintain all essential records as directed. 23. Degree of initiative required to search in relevant systems and NHS Supply Chain to identify products 24. To cover Goods Inwards Operative role as required 25. Access Trust systems including Email and computer drives to access and retrieve applicable communications / documents required for action. 26. Ensure that the PDA runs to the order of the shelving layout in each department and are labelled correctly / clearly Job description Job responsibilities Principal Duties & Responsibilities 1. Responsible for the management of stock items for a pre-determined number of clinical departments and wards 2. Ensure that stock levels are maintained to an agreed maximum level, utilising Personal Digital Assistant (PDA) barcode scanning to order in line with NHS Supply Chain delivery scheduling. 3. To update PDAs each morning before commencing role to ensure all data is uptodate and therefore working from the latest catalogue. 4. Responsible for putting away stock for said areas, ensuring this is done in line with good organisational practice, rotating stock as appropriate to reduce the risk of obsolescence including no overstocked items unless previously agreed with Lead Nurse / RDP Manager 5. Review and provide alternative product options as required in collaboration with the relevant clinical area, taking account of price, availability and lead time, ensuring written authorisation is obtained from the lead nurse of the applicable department for any quantity changes to their agreed catalogue levels and is filed to comply with Audit requirements 6. Regularly update the pre-agreed catalogue of products with each clinical area, including identifying the Lead Nurse for each department serviced and to build good working relationships / to liaise with regarding any queries 7. Consider usage changes as they relate to the the pre-agreed product catalogue and increase/decrease quantities as required ensuring any price bandings are utilised where possible, ensuring any changes are signed off with the lead nurse and filed for Audit purposes. 8. Be the first point of contact for the scheduled clinical areas in terms of queries, stock changes, additional stock requirements and other points 9. Undertake the annual stock check for relevant areas 10. Utilise computer to access NHS Supply Chain system to order goods as required 11. Communicate effectively with stakeholders both internally and externally 12. Operate mechanical handling aids and equipment, reporting any defects or deficiencies promptly. 13. Work in a tidy manner, keeping all working areas clean and tidy including the loading bay. To ensure cages do not obstruct any access on wards/departments. Cages are to be brought back to the loading bay where they are to be folded and stored as per H & S requirements 14. As directed carry out stock-taking duties, reporting any discrepancies and assisting with subsequent investigation. 15. Assist in maintaining high standards of security within the Receipts and Distribution Point both in terms of staff and goods. 16. To distribute stock and non-stock items around Trust sites as required, using both manual and electrically powered handling equipment. 17. Participate in all mandatory and other appropriate training sessions arranged. 18. Expedite outstanding deliveries with Suppliers as required. 19. Liaise with Buyers and requisitioners to resolve delivery errors. 20. Perform help desk duties and handle relevant enquiries. 21. Operate within the Chartered Institute of Purchasing and Supply Professional Code of Ethics. 22. To action all associated documentation, carry out clerical work and maintain all essential records as directed. 23. Degree of initiative required to search in relevant systems and NHS Supply Chain to identify products 24. To cover Goods Inwards Operative role as required 25. Access Trust systems including Email and computer drives to access and retrieve applicable communications / documents required for action. 26. Ensure that the PDA runs to the order of the shelving layout in each department and are labelled correctly / clearly