Network Administrator

• To be the first point of contact for the unit/department. Greeting visitors and ensuring people sign in and are met by staff or directed to the right area as appropriate. • Manage departmental meetings on a regular basis including diary management, room booking and document management. • To answer telephones, taking and forwarding messages, ensuring that all telephone and personal callers receive a prompt, courteous, non-judgmental and well-informed response. • Respond to queries, dealing with routine matters and passing more complex queries to the appropriate member of staff, seeking advice from the Team Leader when necessary. • To ensure reception/work area is kept presentable well organised and that confidential information cannot be seen or overheard by visitors. • Cover reception duties when required. • Provide day to day support to clerical officers when appropriate. • Receive, allocate and despatch departmental mail (internal and external) • Provide an administrative service to include typing of routine information such as reports, minutes, other correspondence on behalf of the manager and other members of the team. • To file and scan documents including service user information. • To photocopy, scan, collate and distribute documents as directed. • • Work collaboratively with the appropriate management teams and other departments including clinicians to ensure that all appropriate leads are notified in case of matters of urgency and dealt with in a timely manner. • Attend and participate in team meetings and administrative service meetings as required as part of the smooth running of an integrated team base service approach. • Assist in the running of an efficient appointment system, dealing with routine referrals, sending patient letters/information and distributing to appropriate clinic team. • Work collaboratively with the appropriate management teams, other departments and clinicians to ensure all appropriate leads are notified in any matters of urgency and dealt with in a timely manner. For more details on this vacancy please review the attached job description and person specification. Job description Job responsibilities • To be the first point of contact for the unit/department. Greeting visitors and ensuring people sign in and are met by staff or directed to the right area as appropriate. • Manage departmental meetings on a regular basis including diary management, room booking and document management. • To answer telephones, taking and forwarding messages, ensuring that all telephone and personal callers receive a prompt, courteous, non-judgmental and well-informed response. • Respond to queries, dealing with routine matters and passing more complex queries to the appropriate member of staff, seeking advice from the Team Leader when necessary. • To ensure reception/work area is kept presentable well organised and that confidential information cannot be seen or overheard by visitors. • Cover reception duties when required. • Provide day to day support to clerical officers when appropriate. • Receive, allocate and despatch departmental mail (internal and external) • Provide an administrative service to include typing of routine information such as reports, minutes, other correspondence on behalf of the manager and other members of the team. • To file and scan documents including service user information. • To photocopy, scan, collate and distribute documents as directed. • • Work collaboratively with the appropriate management teams and other departments including clinicians to ensure that all appropriate leads are notified in case of matters of urgency and dealt with in a timely manner. • Attend and participate in team meetings and administrative service meetings as required as part of the smooth running of an integrated team base service approach. • Assist in the running of an efficient appointment system, dealing with routine referrals, sending patient letters/information and distributing to appropriate clinic team. • Work collaboratively with the appropriate management teams, other departments and clinicians to ensure all appropriate leads are notified in any matters of urgency and dealt with in a timely manner. For more details on this vacancy please review the attached job description and person specification.