Physiological Sciences Accreditation Co-Ordinator

A new role has been developed as part of Hampshire Hospitals NHS Foundation Trusts Community Diagnostic Centre Programme and across the wider Trust. The Physiological Sciences Accreditation Coordinator will work as part of the Physiological Sciences Accreditation Team, providing support for accreditation activities to the Physiological Sciences Accreditation Manager and to the three Healthcare Science services participating in the UKAS IQIPS (Improving Quality in Physiological Sciences) Accreditation Programme. As the Accreditation Co-ordinator, you will support a wide range of activities related to the organisations compliance with the accreditations five domain standards, playing a key role in supporting the quality management system (QMS). You will assist the Accreditation Manager ensuring appropriate evidence is documented and uploaded to the UKAS Online Portal in preparation for the services UKAS assessments. In doing so, you will contribute to improving service efficiency and help maintain a robust framework for continuous improvement within healthcare sciences. To assist the Accreditation Manager with the collation of evidence to illustrate compliance with quality standards and input data into UKAS online portal in relation to accreditation evidence, or data upload as agreed. Provide support with following up actions on the services accreditation action plans and monitoring progress on the gap analysis five domains (Leadership & Management, Patient Experience, Facilities & Resources, Safety & Risk and Clinical) standards criteria. To assist the Accreditation Manager with the co-ordination of accreditation assessment visits and attend at various site locations where required to chaperone UKAS Assessors and take notes during the UKAS visit accreditation cycle. To attend team meetings (either face to face or on MS Teams) in order to produce accurate formal meeting minutes and develop an action plan, ensuring core agenda items are noted to achieve evidence for the accreditations standards. To support the services in maintaining the QMS (Ideagen) nonconformities, audit, training and document control modules and assist with training staff where required. Monitoring documents to ensure they are reviewed and approved, adhere to the correct templates (reformatting as necessary), and are uploaded to the Ideagen in a timely manner. Monitor the services low-level nonconformances within Ideagen, ensuring they are accurately completed, appropriately investigated and closed in a timely manner. Support services in achievement of audit programmes with regards to the function of accreditation audits and survey data collection, including the ability to draft outcome reports and actions plans in accordance with IQIPS criteria. To be responsible for logging patient experience feedback received within the Services on InPhase reporting system under good care, for sharing with the whole department. To assist the Service Leads with dashboard data collection required for National data requests regular. To assist the Service Leads with conducting site location risk assessments of department/clinical areas, identifying, and escalating risks to the Accreditation Manager and Service Lead for consideration on the risk register. May be asked to perform other duties occasionally which are not included above, but which will be consistent to the role. Job description Job responsibilities A new role has been developed as part of Hampshire Hospitals NHS Foundation Trusts Community Diagnostic Centre Programme and across the wider Trust. The Physiological Sciences Accreditation Coordinator will work as part of the Physiological Sciences Accreditation Team, providing support for accreditation activities to the Physiological Sciences Accreditation Manager and to the three Healthcare Science services participating in the UKAS IQIPS (Improving Quality in Physiological Sciences) Accreditation Programme. As the Accreditation Co-ordinator, you will support a wide range of activities related to the organisations compliance with the accreditations five domain standards, playing a key role in supporting the quality management system (QMS). You will assist the Accreditation Manager ensuring appropriate evidence is documented and uploaded to the UKAS Online Portal in preparation for the services UKAS assessments. In doing so, you will contribute to improving service efficiency and help maintain a robust framework for continuous improvement within healthcare sciences. To assist the Accreditation Manager with the collation of evidence to illustrate compliance with quality standards and input data into UKAS online portal in relation to accreditation evidence, or data upload as agreed. Provide support with following up actions on the services accreditation action plans and monitoring progress on the gap analysis five domains (Leadership & Management, Patient Experience, Facilities & Resources, Safety & Risk and Clinical) standards criteria. To assist the Accreditation Manager with the co-ordination of accreditation assessment visits and attend at various site locations where required to chaperone UKAS Assessors and take notes during the UKAS visit accreditation cycle. To attend team meetings (either face to face or on MS Teams) in order to produce accurate formal meeting minutes and develop an action plan, ensuring core agenda items are noted to achieve evidence for the accreditations standards. To support the services in maintaining the QMS (Ideagen) nonconformities, audit, training and document control modules and assist with training staff where required. Monitoring documents to ensure they are reviewed and approved, adhere to the correct templates (reformatting as necessary), and are uploaded to the Ideagen in a timely manner. Monitor the services low-level nonconformances within Ideagen, ensuring they are accurately completed, appropriately investigated and closed in a timely manner. Support services in achievement of audit programmes with regards to the function of accreditation audits and survey data collection, including the ability to draft outcome reports and actions plans in accordance with IQIPS criteria. To be responsible for logging patient experience feedback received within the Services on InPhase reporting system under good care, for sharing with the whole department. To assist the Service Leads with dashboard data collection required for National data requests regular. To assist the Service Leads with conducting site location risk assessments of department/clinical areas, identifying, and escalating risks to the Accreditation Manager and Service Lead for consideration on the risk register. May be asked to perform other duties occasionally which are not included above, but which will be consistent to the role.