Property and Compliance Coordinator

Property and Compliance Coordinator Salary: Highly competitive, dependent on experience and skills + Benefits Hours: Full-time, permanent (Monday to Thursday 8.30am - 4.30pm plus Friday 8.30am - 4pm) Based at YO62 4EN Closing date: Thursday 16 July Benefits • Up to 8% employer-matched pension • Life assurance • Free lunch during working hours • Free on-site parking • 20% discount at the Tea room and Abbey Shop • Cycle to Work Scheme • Christmas Closure • Historic Houses and Yorkshire Great Houses, Castles and Gardens passes to borrow • Employee Assistance programme • Retail savings platform • 50% discount on fitness suite, swimming and other activities at St Albans Centre About us We are home to the UK's largest Benedictine monastic community, set within the beautiful Howardian Hills near York. As a registered charity, we support the mission through prayer, service and hospitality. We are looking for a highly organised Property and Compliance Coordinator to provide administrative and operational support across our property portfolio. Reporting to the Head of Property Services, you'll coordinate compliance, health and safety administration, contractor records and property documentation, helping ensure statutory compliance and the smooth running of our estate. If you're organised, enjoy working as part of a supportive team and are looking for a rewarding role in a unique and peaceful environment, we'd love to hear from you. Main Responsibilities but not limited to:- Administrative Support • Provide day-to-day administrative support to the Head of Property Services. • Manage calendars, meetings, appointments, and departmental correspondence. • Prepare reports, presentations, meeting minutes, and documentation. • Maintain accurate filing systems, databases, and property records. • Coordinate purchase orders, invoices, and expense processing. • Welcome visitors to the site Compliance Administration • Maintain compliance trackers for statutory inspections and certifications. • Monitor expiry dates and ensure timely scheduling of inspections and remedial works. • Support audits and compliance reviews by preparing and organising documentation. • Ensure all compliance records are stored accurately and accessible for internal and external audits. Health, Safety & Environmental (HSE) Support • Assist in the administration of HSE policies, procedures, and reporting systems. • Maintain accident, incident, and near-miss records. • Coordinate HSE training records and certification tracking. • Support risk assessment and method statement (RAMS) administration. • Help ensure contractors and suppliers submit required HSE documentation before commencing works. • Assist with monitoring compliance with health and safety legislation and company policies. Contractor & Property Coordination • Liaise with contractors, suppliers, tenants, and internal departments. • Schedule maintenance visits, inspections, and service appointments. • Track completion of reactive and planned maintenance works. • Assist with contractor onboarding and documentation checks. • Monitor service level agreements (SLAs) and escalate outstanding issues where necessary. Reporting & Data Management • Produce regular KPI, compliance, and HSE reports. • Maintain accurate property management and compliance databases. • Assist in analysing service performance data and identifying trends. • Support budget tracking and invoice reconciliation where applicable. Experience You will have: • GCSEs (or equivalent) including English and Maths. • Own transport required – located Ampleforth • Previous experience in an administrative or coordinator role. • Strong organisational and multitasking skills. • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook. • Experience maintaining confidential and accurate records. • Ability to prioritise workload and meet deadlines. Desirable • HSE or compliance-related training/certification advantageous. • Business Administration qualification desirable. • Experience within property, facilities management, housing, or maintenance environments. • Knowledge of compliance and HSE processes. • Familiarity with CAFM or property management systems. • Understanding of UK health and safety legislation and property compliance requirements. Ampleforth Abbey Trust is committed to the highest standards of safeguarding. All appointments are subject to an enhanced DBS check and satisfactory references. Interested? If you feel that you possess the relevant skills and experience, then please submit your CV.