Senior Finance Manager (Acute & Community)

• As a key member of the team the postholder would lead day to day financial management for a portfolio of contracts/budgets assigned to the role but with the oversight from one of the Heads of Finance. The postholder will be responsible to ensure the ledger reflects appropriate costs, undertakes data analysis on contract performance. Where data queries are raised, they would lead on the data collection and reporting for these queries. • In conjunction with the Head of Finance you would operate as the first point of contact with providers on smaller acute contracts and lead on community non NHS contracts and the financial management of community spend but would also be expected to support as appropriate in the larger value NHS and IS contracts. You will also lead on financial management and reporting of BCF expenditure, including ensuring timely payments to local authorities and other parties and completion of planning and in-year BCF returns. • In carrying out your role, at least one of the agreed strategic anchors should be at the core of everything you do: • Commissioning for Value and Outcomes • Accelerating Neighbourhood Health at Pace • Making the Best Use of Digital Solutions in our Pathways • Financial Discipline • Advancing Health Equity • Integrated Partnership • You will be accountable for: • Ensuring the delivery of financial information and advice to support effective management control and decision making, enabling the organisation to plan, monitor, report and use its financial resources in an effective and efficient manner, and which facilitates the achievement of the ICBs business objectives and statutory duties. • Maintaining highly complex financial models to aid proactive financial planning for the ICBs and support on the production of Acute and Community Services related financial returns to external organisations. • Developing, implementing and maintaining the ICBs financial management policies, systems and processes, and to lead in driving through continuous improvement in internal controls, financial planning, analysis and reporting. • Closely working with Acute, Community and ambulance services commissioners and relevant Clinical Executives and Clinical Leads to develop in year financial strategies necessary to meet the ICBs and Directorates financial requirements. • Providing and receiving highly complex, sensitive and contentious information, including presenting information about projects and dependencies to a wide range of internal and external stakeholders in formal settings. • Being the finance lead on designated Acute and Community Service contract budgets, as directed by the Associate Director of Finance/Head of Finance. • Developing and monitoring budgets and financial plans for the Acute and Community Services commissioned by the ICBs in the portfolio, designing and implementing systems to ensure the ICBs meet all statutory financial duties. • Providing specialist technical and professional advice to the ICB, being the financial representative on Acute and Community Service groups and sub committees • Deputising for the Head of Finance Acute & Community as necessary. • Engaging with key stakeholders and Acute and Community providers regarding contract discussions and negotiation and in-year monitoring, ensuring that in-year payments are made in line with national tariff rules and contractual / activity requirements. • Supporting on the completion of Freedom of Information requests that require financial input relating to ICB Acute and Community Service contracts or Better Care Fund agreements in accordance with the legislation. • Supporting the completion of the ICBs Statutory Annual Accounts ensuring records and working papers are accurate and produced to the timescales required. • Building and maintaining structures and reports extracted from the financial ledger and supporting systems to ensure effective provision of financial information to budget managers within Acute and Community Service departments and summarised financial information are available to various groups, committees and boards of the ICBs. • Being the main contact between the Acute and Community providers, Local Authorities and the ICB for any payment or claim related issues. • Ensuring Acute and Community budget holders and other relevant staff have the necessary skills to effectively undertake their financial responsibility. This will be by providing training sessions to staff groups or individually to ensure an understanding of financial statements, other supporting reports and relevant financial systems and processes. • Supporting the Head of Finance on the financial negotiation of ICBs contracts with Acute and Community providers, ensuring contract values are within available resources based upon current guidance and legislation, and in accordance with activity proposals recommended by commissioning staff. • Ensuring financial records are accurate, complete and conform to necessary standards using professional judgement and estimations. • Being responsible for the day-to-day management of direct reports, allocating and checking the workload and performance of team members, and assisting with recruitment and disciplinary issues. • Providing expert financial advice and professional support to Business cases and service redesign projects encompassing both financial and non-financial data, analysis and sophisticated modelling techniques. • Liaising with senior managers within the Acute and Community Commissioning managers and BI Analysts to formulate accurate forecast modelling and horizon scanning that allow for robust financial information to be used in the production of monthly Financial Management reports for the portfolio of contracts. • Supporting the Head of Finance on the monitoring of Acute and Community activity-based contracts performance including ERF, attending CQRMs and providing support and relevant challenge to any contractual obligations / performance issues set out in the healthcare contract to ensure they are providing an efficient quality service and are delivering against agreed performance targets. • Supporting the Head of Finance and senior finance leads on the development and monitoring of QIPP plans for the ICBs advising on the economic outlook impacting on resource assumptions and benefit realisation. • Being the finance lead on various projects and to have formal membership of project groups where appropriate. • Ensuring financial transactions are in accordance with Standing Financial Instructions (SFIs). The post holder is also responsible for informing the Chief Finance Officer of any breach of SFIs and reporting incidences of fraud. • Working within departmental and ICB-wide policies and procedures, accounting principles, NHS guidelines and regulations, use professional knowledge and judgement to decide appropriate actions and responses which will also include highly sensitive or contentious issues. • Actively contributing to the local HFMA network and be an ambassador for future One NHS Finance accreditations. • Develop and present reports summarising status on issues, appraising outcomes, and providing progress reports for senior staff or groups of staff as directed from time to time. • Ensuring Mandate schedules and IPFs are completed, approved and uploaded accurately and timely in accordance with governance processes. • Constantly striving for value for money and greater efficiency in the use of Acute and Community budgets and to ensure that they operate in recurrent financial balance year on year. • Providing cross cover to the Financial Management function as necessary. • Leading on local place-based activity and capacity modelling in partnership with the local health economy providers as part of the BCF financial plan. • Providing operational finance & contracting leadership to support the ICBs in their role managing and reviewing the financial aspects of other Healthcare contracts such as Private providers as directed by the Head of Finance. • Carrying out contract negotiations (financial element) with all providers of healthcare services for the ICBs for the portfolio of contracts in conjunction with the Head of Finance. • Leading on the detailed financial arrangements for ICBs partnership arrangements, in particular with the Local Authorities in relation to the Better Care Fund for the local place, supporting into the wider governance and ensuring completion of relevant BCF planning and in-year returns and payments. • Report on the financial performance of placed based responsibilities to the relevant commissioning board and project groups. • Liaising with colleagues across other ICBs in support of the management of contracts (whether the ICB is the contract lead) within the portfolio and provide an assessment of financial risks to the ICB. • Supporting the Head of Finance Acute & Community with the assembly of annual financial contract offers to designated Trusts and IS providers, ensuring that the financial interests of other ICBs are maintained and communicated. • Working closely with Planning & Strategic Investment team to identify and articulate the recurrent and underlying financial position, distinguishing between nonrecurrent, structural and in year pressures. • Working with commissioning leads and contracting to identify and implement mitigating actions in year to ensure costs are managed within ICB budgets and ensure cost improvement plans are developed to support financial sustainability of the cluster. Job description Job responsibilities • As a key member of the team the postholder would lead day to day financial management for a portfolio of contracts/budgets assigned to the role but with the oversight from one of the Heads of Finance. The postholder will be responsible to ensure the ledger reflects appropriate costs, undertakes data analysis on contract performance. Where data queries are raised, they would lead on the data collection and reporting for these queries. • In conjunction with the Head of Finance you would operate as the first point of contact with providers on smaller acute contracts and lead on community non NHS contracts and the financial management of community spend but would also be expected to support as appropriate in the larger value NHS and IS contracts. You will also lead on financial management and reporting of BCF expenditure, including ensuring timely payments to local authorities and other parties and completion of planning and in-year BCF returns. • In carrying out your role, at least one of the agreed strategic anchors should be at the core of everything you do: • Commissioning for Value and Outcomes • Accelerating Neighbourhood Health at Pace • Making the Best Use of Digital Solutions in our Pathways • Financial Discipline • Advancing Health Equity • Integrated Partnership • You will be accountable for: • Ensuring the delivery of financial information and advice to support effective management control and decision making, enabling the organisation to plan, monitor, report and use its financial resources in an effective and efficient manner, and which facilitates the achievement of the ICBs business objectives and statutory duties. • Maintaining highly complex financial models to aid proactive financial planning for the ICBs and support on the production of Acute and Community Services related financial returns to external organisations. • Developing, implementing and maintaining the ICBs financial management policies, systems and processes, and to lead in driving through continuous improvement in internal controls, financial planning, analysis and reporting. • Closely working with Acute, Community and ambulance services commissioners and relevant Clinical Executives and Clinical Leads to develop in year financial strategies necessary to meet the ICBs and Directorates financial requirements. • Providing and receiving highly complex, sensitive and contentious information, including presenting information about projects and dependencies to a wide range of internal and external stakeholders in formal settings. • Being the finance lead on designated Acute and Community Service contract budgets, as directed by the Associate Director of Finance/Head of Finance. • Developing and monitoring budgets and financial plans for the Acute and Community Services commissioned by the ICBs in the portfolio, designing and implementing systems to ensure the ICBs meet all statutory financial duties. • Providing specialist technical and professional advice to the ICB, being the financial representative on Acute and Community Service groups and sub committees • Deputising for the Head of Finance Acute & Community as necessary. • Engaging with key stakeholders and Acute and Community providers regarding contract discussions and negotiation and in-year monitoring, ensuring that in-year payments are made in line with national tariff rules and contractual / activity requirements. • Supporting on the completion of Freedom of Information requests that require financial input relating to ICB Acute and Community Service contracts or Better Care Fund agreements in accordance with the legislation. • Supporting the completion of the ICBs Statutory Annual Accounts ensuring records and working papers are accurate and produced to the timescales required. • Building and maintaining structures and reports extracted from the financial ledger and supporting systems to ensure effective provision of financial information to budget managers within Acute and Community Service departments and summarised financial information are available to various groups, committees and boards of the ICBs. • Being the main contact between the Acute and Community providers, Local Authorities and the ICB for any payment or claim related issues. • Ensuring Acute and Community budget holders and other relevant staff have the necessary skills to effectively undertake their financial responsibility. This will be by providing training sessions to staff groups or individually to ensure an understanding of financial statements, other supporting reports and relevant financial systems and processes. • Supporting the Head of Finance on the financial negotiation of ICBs contracts with Acute and Community providers, ensuring contract values are within available resources based upon current guidance and legislation, and in accordance with activity proposals recommended by commissioning staff. • Ensuring financial records are accurate, complete and conform to necessary standards using professional judgement and estimations. • Being responsible for the day-to-day management of direct reports, allocating and checking the workload and performance of team members, and assisting with recruitment and disciplinary issues. • Providing expert financial advice and professional support to Business cases and service redesign projects encompassing both financial and non-financial data, analysis and sophisticated modelling techniques. • Liaising with senior managers within the Acute and Community Commissioning managers and BI Analysts to formulate accurate forecast modelling and horizon scanning that allow for robust financial information to be used in the production of monthly Financial Management reports for the portfolio of contracts. • Supporting the Head of Finance on the monitoring of Acute and Community activity-based contracts performance including ERF, attending CQRMs and providing support and relevant challenge to any contractual obligations / performance issues set out in the healthcare contract to ensure they are providing an efficient quality service and are delivering against agreed performance targets. • Supporting the Head of Finance and senior finance leads on the development and monitoring of QIPP plans for the ICBs advising on the economic outlook impacting on resource assumptions and benefit realisation. • Being the finance lead on various projects and to have formal membership of project groups where appropriate. • Ensuring financial transactions are in accordance with Standing Financial Instructions (SFIs). The post holder is also responsible for informing the Chief Finance Officer of any breach of SFIs and reporting incidences of fraud. • Working within departmental and ICB-wide policies and procedures, accounting principles, NHS guidelines and regulations, use professional knowledge and judgement to decide appropriate actions and responses which will also include highly sensitive or contentious issues. • Actively contributing to the local HFMA network and be an ambassador for future One NHS Finance accreditations. • Develop and present reports summarising status on issues, appraising outcomes, and providing progress reports for senior staff or groups of staff as directed from time to time. • Ensuring Mandate schedules and IPFs are completed, approved and uploaded accurately and timely in accordance with governance processes. • Constantly striving for value for money and greater efficiency in the use of Acute and Community budgets and to ensure that they operate in recurrent financial balance year on year. • Providing cross cover to the Financial Management function as necessary. • Leading on local place-based activity and capacity modelling in partnership with the local health economy providers as part of the BCF financial plan. • Providing operational finance & contracting leadership to support the ICBs in their role managing and reviewing the financial aspects of other Healthcare contracts such as Private providers as directed by the Head of Finance. • Carrying out contract negotiations (financial element) with all providers of healthcare services for the ICBs for the portfolio of contracts in conjunction with the Head of Finance. • Leading on the detailed financial arrangements for ICBs partnership arrangements, in particular with the Local Authorities in relation to the Better Care Fund for the local place, supporting into the wider governance and ensuring completion of relevant BCF planning and in-year returns and payments. • Report on the financial performance of placed based responsibilities to the relevant commissioning board and project groups. • Liaising with colleagues across other ICBs in support of the management of contracts (whether the ICB is the contract lead) within the portfolio and provide an assessment of financial risks to the ICB. • Supporting the Head of Finance Acute & Community with the assembly of annual financial contract offers to designated Trusts and IS providers, ensuring that the financial interests of other ICBs are maintained and communicated. • Working closely with Planning & Strategic Investment team to identify and articulate the recurrent and underlying financial position, distinguishing between nonrecurrent, structural and in year pressures. • Working with commissioning leads and contracting to identify and implement mitigating actions in year to ensure costs are managed within ICB budgets and ensure cost improvement plans are developed to support financial sustainability of the cluster.