Support Secretary

Organise the diaries and commitments of managers, including scheduling of meetings, conferences. Attend weekly meetings, take notes prepare agendas and other papers as required Sort and prioritise mail for the team dealing with all correspondence Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are emailed or actioned. Liaise with colleagues at all levels both within the team and across other agencies and in other organisations. Ensure provision of secretarial support to the Service The post holder will propose any necessary changes of local protocols necessary to aid service improvement. Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/ equipment. Collate incoming invoices, keeping a record of invoices paid and process any invoice queries that may arise The post holder shall as necessary provide cover for and undertake duties of absent colleague The post holder shall follow all the policies and procedures of the organisation. Job description Job responsibilities Organise the diaries and commitments of managers, including scheduling of meetings, conferences. Attend weekly meetings, take notes prepare agendas and other papers as required Sort and prioritise mail for the team dealing with all correspondence Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are emailed or actioned. Liaise with colleagues at all levels both within the team and across other agencies and in other organisations. Ensure provision of secretarial support to the Service The post holder will propose any necessary changes of local protocols necessary to aid service improvement. Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/ equipment. Collate incoming invoices, keeping a record of invoices paid and process any invoice queries that may arise The post holder shall as necessary provide cover for and undertake duties of absent colleague The post holder shall follow all the policies and procedures of the organisation.