Temporary Finance Officer

Job Title: FINANCE OFFICER Reports to: Head of Practice Job Summary: To deliver efficient and highly accurate financial processes for the practice using Xero cloud base accounting system. Key Duties and Responsibilities Payroll & Pensions To work with HR Officer in accurate preparation of monthly payroll, ready for processing by IRIS payroll outsourcing teams payments for new starters, leavers, HMRC notices, Pensions, Auto Enrolment, RTI, PAYE and year end processes. Staying up to date with current legislation / legal requirements on pensions. To report to NHS Pensions agency monthly, at year end and as staff changes occur. Deal with all staff queries. Keep up to date with NHS Pension Scheme changes and obligations Auto enrolment as required Operational Responsibilities Process purchase invoices through the Accounts Payable system. Understanding and monitoring NHS claims income. To keep accurate records of purchases on Xero and spreadsheets. To reconcile deliveries with suppliers invoices and raise timely payments to suppliers. To reconcile direct debit payments with services receive/bills. To raise sales invoices for services delivered to the practice, industrial companies etc, Recording and reconciling invoices on Xero NHS Invoices to raise invoices for NHS services claimed on a monthly basis (or at other agreed intervals) sending details as required to the ICB, NHS Business Services or other NHS bodies as appropriate. Perform monthly income reconciliations, matching receipts to amounts due Produce aged debtor reports and follow aged debt escalation processes to recover overdue receipts from customers. Ensure that expenditure and income coding is correct Ad-hoc work/tasks as requested by the Head of Practice Other financial duties Banking to undertake banking into the Practices current account on a monthly basis (or as appropriate) keeping accurate records and reconciling payments received Other financial duties will include handling and reconciling petty cash, dealing with any other miscellaneous payments, claims and sundry income, assisting with the financial year end process, preparing schedules as required Reconciling Income / Expenditure to Xero Asset Management to carry out annual asset check and ensure this is maintained an up to date. To support the end of year stock take of drugs and consumables for accounts purposes. The above list of duties and responsibilities is not intended to be exhaustive. The post holder may from time to time be asked, by the Partners or their representatives, to undertake other tasks commensurate with their grade and post. Flexibility is essential at all times to ensure that the Practice is well staffed, especially to cover holiday and sickness. Staff may be required to work at any of the Practices premises. Changes in Primary Care: The post holder should be aware that these tasks are subject to change, particularly when changes are imposed on the Practice by external organisations and the NHS in general. Any substantial changes will be discussed and training given. Job description Job responsibilities Job Title: FINANCE OFFICER Reports to: Head of Practice Job Summary: To deliver efficient and highly accurate financial processes for the practice using Xero cloud base accounting system. Key Duties and Responsibilities Payroll & Pensions To work with HR Officer in accurate preparation of monthly payroll, ready for processing by IRIS payroll outsourcing teams payments for new starters, leavers, HMRC notices, Pensions, Auto Enrolment, RTI, PAYE and year end processes. Staying up to date with current legislation / legal requirements on pensions. To report to NHS Pensions agency monthly, at year end and as staff changes occur. Deal with all staff queries. Keep up to date with NHS Pension Scheme changes and obligations Auto enrolment as required Operational Responsibilities Process purchase invoices through the Accounts Payable system. Understanding and monitoring NHS claims income. To keep accurate records of purchases on Xero and spreadsheets. To reconcile deliveries with suppliers invoices and raise timely payments to suppliers. To reconcile direct debit payments with services receive/bills. To raise sales invoices for services delivered to the practice, industrial companies etc, Recording and reconciling invoices on Xero NHS Invoices to raise invoices for NHS services claimed on a monthly basis (or at other agreed intervals) sending details as required to the ICB, NHS Business Services or other NHS bodies as appropriate. Perform monthly income reconciliations, matching receipts to amounts due Produce aged debtor reports and follow aged debt escalation processes to recover overdue receipts from customers. Ensure that expenditure and income coding is correct Ad-hoc work/tasks as requested by the Head of Practice Other financial duties Banking to undertake banking into the Practices current account on a monthly basis (or as appropriate) keeping accurate records and reconciling payments received Other financial duties will include handling and reconciling petty cash, dealing with any other miscellaneous payments, claims and sundry income, assisting with the financial year end process, preparing schedules as required Reconciling Income / Expenditure to Xero Asset Management to carry out annual asset check and ensure this is maintained an up to date. To support the end of year stock take of drugs and consumables for accounts purposes. The above list of duties and responsibilities is not intended to be exhaustive. The post holder may from time to time be asked, by the Partners or their representatives, to undertake other tasks commensurate with their grade and post. Flexibility is essential at all times to ensure that the Practice is well staffed, especially to cover holiday and sickness. Staff may be required to work at any of the Practices premises. Changes in Primary Care: The post holder should be aware that these tasks are subject to change, particularly when changes are imposed on the Practice by external organisations and the NHS in general. Any substantial changes will be discussed and training given.