Administration Assistant

For more information on the Job Description and Responsibilities please click the link below. More detail about the role Within the supporting statement of your application, please can you provide an example of where you have demonstrated "Striving for Excellence" within a similar role. Applications are invited from enthusiastic individuals to be responsible for the organisation of the administration and a clerical (A&C) team within the Seamoor unit at North Devon District hospital. The candidate will ensure the provision of an effective and responsive team, organising and prioritising workload on a daily basis to ensure deadlines are met and all direct enquiries are acted upon appropriately. This is an exciting, varied and responsible post requiring a high standard of organisational and communication skills. You will have leadership abilities, as well as being able to use your own initiative in prioritising work and meeting deadlines. Full in-service training will be provided. The post holder will fulfil all tasks associated with the smooth running of the Seamoor administration department, liaising with other departments as necessary. As well as dealing with requests to access health records, diary management, typing letters, clinic preparation, reception duties, the booking of follow up appointments and Chemotherapy appointments, the post holder may be required to conduct some financial and personnel tasks i.e. processing of invoices, payroll, petty cash/banking administration. To provide administrative support to the operational team which may include typing documents, minute taking and typing of minutes in the absence of the Administration Lead, filing and entering information onto computer systems in accordance with Trust policies. The post holder will be the first point of contact for patients to the establishment; this will include dealing with routine queries and providing information to patients, relatives and staff either face to face or over the phone. The post holder will provide reception cover in the Seamoor Unit and will operate a switchboard system. Working Pattern: 37.5 hours per week Monday 10:00-18:00, Tuesday 10:00-18:00, Wednesday 08:00 - 16:00, Thursday 08:00 - 16:00 and Friday 10:00 -18:00 (subject to change to cover annual leave) Interview Date: To Be Confirmed For further information please contact: Charys Papayanni, Seamoor administration lead, , This is a fixed term contract until 12/07/2027. For current NHS employees this post could be a secondment opportunity. As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you. Job description Job responsibilities For more information on the Job Description and Responsibilities please click the link below. More detail about the role Within the supporting statement of your application, please can you provide an example of where you have demonstrated "Striving for Excellence" within a similar role. Applications are invited from enthusiastic individuals to be responsible for the organisation of the administration and a clerical (A&C) team within the Seamoor unit at North Devon District hospital. The candidate will ensure the provision of an effective and responsive team, organising and prioritising workload on a daily basis to ensure deadlines are met and all direct enquiries are acted upon appropriately. This is an exciting, varied and responsible post requiring a high standard of organisational and communication skills. You will have leadership abilities, as well as being able to use your own initiative in prioritising work and meeting deadlines. Full in-service training will be provided. The post holder will fulfil all tasks associated with the smooth running of the Seamoor administration department, liaising with other departments as necessary. As well as dealing with requests to access health records, diary management, typing letters, clinic preparation, reception duties, the booking of follow up appointments and Chemotherapy appointments, the post holder may be required to conduct some financial and personnel tasks i.e. processing of invoices, payroll, petty cash/banking administration. To provide administrative support to the operational team which may include typing documents, minute taking and typing of minutes in the absence of the Administration Lead, filing and entering information onto computer systems in accordance with Trust policies. The post holder will be the first point of contact for patients to the establishment; this will include dealing with routine queries and providing information to patients, relatives and staff either face to face or over the phone. The post holder will provide reception cover in the Seamoor Unit and will operate a switchboard system. Working Pattern: 37.5 hours per week Monday 10:00-18:00, Tuesday 10:00-18:00, Wednesday 08:00 - 16:00, Thursday 08:00 - 16:00 and Friday 10:00 -18:00 (subject to change to cover annual leave) Interview Date: To Be Confirmed For further information please contact: Charys Papayanni, Seamoor administration lead, , This is a fixed term contract until 12/07/2027. For current NHS employees this post could be a secondment opportunity. As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.