Administrator

Right Now Group are currently recruiting for an Administrator to join a well-established and fast-paced aviation business based at Heathrow Airport. This is an excellent opportunity for an experienced administrator with strong organisational skills who enjoys working in a busy operational environment, supporting HR, security compliance, and general office functions. Salary: £28,0000 - £29,000 Location: Heathrow Hours: Monday - Friday Key Duties: • Conduct security interviews for prospective employees as part of the onboarding process. • Prepare and issue employment offers and contracts to successful candidates. • Support new starter inductions by completing biometric enrolment and explaining the referencing and DBS clearance process. • Assist employees with ADP system registration and onboarding. • Administer the application, renewal and replacement of airport ID passes, including referencing checks and Gateway system updates. • Process and issue staff car park permits. • Maintain accurate electronic and paper personnel records in accordance with GDPR legislation. • Process applications for airside vehicle permits and ensure all documentation is completed accurately. • Manage the application and issue of Tools of the Trade permits. • Prepare meeting documentation and accurately record and distribute meeting minutes. • Monitor stationery supplies and place orders in line with departmental budgets. • Coordinate uniform orders, ensuring stock and expenditure remain within budget. • Administer eye care voucher applications for eligible employees. • Respond to incoming telephone enquiries and provide day-to-day administrative support. • Process invoices and maintain accurate financial records using internal systems. • Manage all incoming and outgoing post efficiently. • Liaise with the Shared Service Centre to process new starter and leaver notifications. • Maintain and reconcile petty cash records in accordance with company procedures. • Process employee expense claims for those not registered on the Web Expenses platform. • Arrange travel and accommodation, including hotel, flight and vehicle bookings, • Coordinate the servicing and maintenance of office equipment and facilities, including printers and water coolers. Previous Experience: • Previous administration experience • Strong organisational skills with excellent attention to detail. • Ability to work accurately while managing multiple tasks in a fast-paced environment. • Excellent interpersonal and communication skills. • Ability to follow established processes and procedures while remaining flexible to operational requirements. • A team player with a proactive and professional approach The successful candidate will have to go through a full 5 year reference check and DBS check.