EMEA Admin and Facilities Manager, Administration - CITIC CLSA

Position Description This position is responsible for managing the facilities and administration teams for CSI offices in EMEA. This is a key role involving both internal and externalinteractions. Key Areas of Responsibilities • Premises Management, including: • liaising with building management • complying with all appropriate regulations and legislation • organising emergency officers (fire, first aid etc.) • Managing reception / other administration staff in London and other CSI offices in EMEA. • Liaising with the CACS / other teams to ensure smooth running of in-house event. • General office administration including: • monitoring / ordering supplies • provision / maintenance of equipment • management of outsourced services • collection / distribution of mail and couriers etc. • General office maintenance • Organisation and management of record retention system i.e. archiving and filing of Company records • Managing the ordering of stationery, including business cards / other office supplies and kitchen supplies • Management Representative responsible for developing, implementing, improving and reporting on Environmental Management System (EMS) • Contributing to the smooth and efficient administration of the office • Other ad hoc duties as required Requirements • A bachelor’s degree or above is required • Candidates must have previous experience in a similar role, including experience managing staff • Strong written and verbal communication skills are essential • The role requires a practical and solutions-focused approach to problem-solving • A good technical understanding of M&E systems is required • Candidates should demonstrate strong interpersonal skills and the ability to work effectively as part of a team • An awareness of cost control and commercial considerations is expected • Good understanding of the legal and regulatory environment is important • Experience operating in a regulated environment would be advantageous • Proven ability to balance technical and commercial priorities is preferred