Expenses Associate

A West Yorkshire based higher education institution is seeking an Expenses Associate to join its finance team, supporting the accurate and timely processing of expense claims while delivering a high-quality service to staff, students and visitors. The Role As an Expenses Associate, you will play a key role in ensuring expense claims are processed accurately, efficiently and in line with University policies and HMRC requirements. Key responsibilities include: • Processing employee, student and visitor expense claims • Ensuring compliance with financial regulations and HMRC requirements • Verifying receipts, approvals and supporting documentation • Handling expenses-related queries and providing excellent customer service • Supporting reconciliations, reporting and month-end activities • Checking mileage claims and travel-related expenses • Maintaining strong financial controls and audit standards • Supporting audits and ensuring accurate record keeping • Monitoring shared inboxes and responding to finance queries promptly • Contributing to process improvement initiatives within the finance team • Completing SAP journals and routine reporting activities where required To be successful in this role, you will demonstrate: • Previous experience within a finance, accounts payable or administrative environment • Strong attention to detail and accuracy • Excellent organisational and time management skills • Strong written and verbal communication skills • Ability to manage confidential information appropriately • Proficiency in Microsoft Excel, Word and Outlook • A customer-focused approach and strong problem-solving skills • Ability to work independently and as part of a team Applications are particularly welcomed from candidates with: • Direct Expenses administration experience • SAP, Oracle or other finance systems experience • SAP Concur experience • Higher Education sector background/experience • Knowledge of HMRC expenses regulations and compliance requirements Why Apply? This is an excellent opportunity to join a respected Higher Education institution and become part of a collaborative finance team, supporting an essential service across a large and complex organisation.