Facilities Administrator

Administrator Location: Redhill Hours: Monday-Friday 8am - 4.30pm and 830am - 5pm About the Role We are seeking a proactive Administrator to join a dynamic team of busy administrators, ensuring the smooth running of workflow allocation. This is a varied role requiring excellent multitasking and strong communication skills via phone and email. Key Responsibilities • Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to 6 engineers. • Answer phone calls promptly, transferring and taking messages where necessary. • Daily interaction with clients, subcontractors, and internal staff. • Respond to all client callouts via phone or email. • Place purchase orders with subcontractors and suppliers. • Collaborate with subcontractors to obtain health and safety documentation. • Schedule engineering staff weekly. • Produce documentation for invoicing on a weekly basis. • General filing and site setup (paper and electronic). • Input all works into the in-house IBMS system daily. • Provide administrative assistance to the Contracts Manager. • Assist in compiling monthly and quarterly contract reports. • Handle ad-hoc administrative duties. • Update clients’ database daily. Training & Support Full training will be provided on all tasks, with ongoing support from the admin team. Interested? Apply now or call Amanda Nash on