HR Coordinator

The HR Coordinator will be primarily responsible for ensuring that all recruitment and HR related administrative duties are completed in a timely and accurate manner, and act as the first point of contact for employee enquiries on recruitment, training and policies. The HR Coordinator will manage the on boarding process and provide information and assistance throughout the employment life-cycle. NICS Human Resources (HR) Coordinator will undertake a variety of HR administrative duties and lead on recruitment, on boarding and off boarding. This will include organising Occupational Health referrals, DBS, Immigration and compliance checks and undertaking spot checks on employee records. Key responsibilities Recruitment and Retention Liaise with People Manager regarding vacancies, appropriate advertisement channels and selection methods Arrange the placing of advertisements, liaising with recruitment agencies as necessary Process all applications including acknowledging, rejection letters, invitations to interview, setting and arranging interview timetables Ensure that eligibility to work in the UK for all employees has been checked and request updates for visas due to expire Issue contracts of employment and complete other new starter documentation and processes including payroll and HR system Keep up to date with changes to the immigration system Maintain oversight of the generic recruitment email and respond to internal and external recruitment related enquiries or requests and provide assistance as required Provide support and basic advice to line managers on Recruitment and Retention. Advertise jobs, collate applications, create shortlists and perform basic screening Co-ordinate interviews and tests Prepare offer letters, contracts and other documentation ensuring these are clear, concise and follow the required template Undertake compliance checks in relation to the recruitment of staff Maintain accurate and timely records of personnel-related data via People HR Assist supervisors in performance management procedures Hold exit interviews as required ensuring clear records and escalate to the People Manager for collation Respond to variations to terms and conditions ensuring these are clear and concise, ensuing all relevant records are updated on People HR. Calculate annual leave entitlements for staff and add to People HR Maintain HR metrics, template letters, HR recruitment tracker Maintain a register of Immunisations and health screening for all employees and that gaps are escalated to the People Manager and relevant managers Learning and Development Assist managers in ensuring that mandatory training and Annual Appraisals are completed for all employees and actions arising from these supported effectively Liaise with employee on training requirements. Add external training to Bluestream as required. Employee Relations Support welfare and work risk assessments, sickness and absence reviews and promote our Employee Assistance Programme, Optima. Support employee relations casework, including disciplinary, grievance and performance related matters Assist with first day Induction for new starters Provide basic advice and signpost to relevant HR policies and procedures Schedule meetings, interviews, and other events as requested Take accurate minutes of key events such as sickness and absence reviews, maternity meetings and other meetings as required Respond to any queries/requests for support from employees in a timely manner and escalate employee related concerns to the senior HR managers. Employment Legislation Keep up to date with developments in employment legislation and HR best practice to ensure that continuous development and improvement to the service offered to customers. Staff engagement Assist with the undertaking ad hoc employee surveys/questionnaires/audits as required Project Work To lead and participate in appropriate HR projects as required. This may include projects identified as supporting the business plans and objectives of the Partnership Produce and submit reports and metrics on HR activity as required. Payroll Ensure that any information required to enable the finance to work effectively is accurate and provided in a timely manner to meet deadline Escalate any payroll concerns to the finance team. Other Participate in HR meetings and training sessions as appropriate Liaise with other departments as required Demonstrate a commitment to own personal CPD. This will involve maintaining and updating personal HR knowledge and skills so that a high quality service is provided Undertake any other duties as directed which are consistent with the role being undertaken. Please note that these duties are not exhaustive. They are subject to on-going review in conjunction with the post holder and the changing needs of business. Job description Job responsibilities The HR Coordinator will be primarily responsible for ensuring that all recruitment and HR related administrative duties are completed in a timely and accurate manner, and act as the first point of contact for employee enquiries on recruitment, training and policies. The HR Coordinator will manage the on boarding process and provide information and assistance throughout the employment life-cycle. NICS Human Resources (HR) Coordinator will undertake a variety of HR administrative duties and lead on recruitment, on boarding and off boarding. This will include organising Occupational Health referrals, DBS, Immigration and compliance checks and undertaking spot checks on employee records. Key responsibilities Recruitment and Retention Liaise with People Manager regarding vacancies, appropriate advertisement channels and selection methods Arrange the placing of advertisements, liaising with recruitment agencies as necessary Process all applications including acknowledging, rejection letters, invitations to interview, setting and arranging interview timetables Ensure that eligibility to work in the UK for all employees has been checked and request updates for visas due to expire Issue contracts of employment and complete other new starter documentation and processes including payroll and HR system Keep up to date with changes to the immigration system Maintain oversight of the generic recruitment email and respond to internal and external recruitment related enquiries or requests and provide assistance as required Provide support and basic advice to line managers on Recruitment and Retention. Advertise jobs, collate applications, create shortlists and perform basic screening Co-ordinate interviews and tests Prepare offer letters, contracts and other documentation ensuring these are clear, concise and follow the required template Undertake compliance checks in relation to the recruitment of staff Maintain accurate and timely records of personnel-related data via People HR Assist supervisors in performance management procedures Hold exit interviews as required ensuring clear records and escalate to the People Manager for collation Respond to variations to terms and conditions ensuring these are clear and concise, ensuing all relevant records are updated on People HR. Calculate annual leave entitlements for staff and add to People HR Maintain HR metrics, template letters, HR recruitment tracker Maintain a register of Immunisations and health screening for all employees and that gaps are escalated to the People Manager and relevant managers Learning and Development Assist managers in ensuring that mandatory training and Annual Appraisals are completed for all employees and actions arising from these supported effectively Liaise with employee on training requirements. Add external training to Bluestream as required. Employee Relations Support welfare and work risk assessments, sickness and absence reviews and promote our Employee Assistance Programme, Optima. Support employee relations casework, including disciplinary, grievance and performance related matters Assist with first day Induction for new starters Provide basic advice and signpost to relevant HR policies and procedures Schedule meetings, interviews, and other events as requested Take accurate minutes of key events such as sickness and absence reviews, maternity meetings and other meetings as required Respond to any queries/requests for support from employees in a timely manner and escalate employee related concerns to the senior HR managers. Employment Legislation Keep up to date with developments in employment legislation and HR best practice to ensure that continuous development and improvement to the service offered to customers. Staff engagement Assist with the undertaking ad hoc employee surveys/questionnaires/audits as required Project Work To lead and participate in appropriate HR projects as required. This may include projects identified as supporting the business plans and objectives of the Partnership Produce and submit reports and metrics on HR activity as required. Payroll Ensure that any information required to enable the finance to work effectively is accurate and provided in a timely manner to meet deadline Escalate any payroll concerns to the finance team. Other Participate in HR meetings and training sessions as appropriate Liaise with other departments as required Demonstrate a commitment to own personal CPD. This will involve maintaining and updating personal HR knowledge and skills so that a high quality service is provided Undertake any other duties as directed which are consistent with the role being undertaken. Please note that these duties are not exhaustive. They are subject to on-going review in conjunction with the post holder and the changing needs of business.