ICU Secretary

Manages electronic diaries for Lead Consultant Critical Care, Critical Care Matron (s) other Critical Care Consultants. Arrange appointments, meetings, annual leave, study leave etc. Uses own initiative to identify and allocate time slots required by others. Monitor Consultant annual leave and study leave on CLW/Other systems. Understands the complex interplay of Critical Care Consultants timetables and diaries and uses own judgement to provide the most appropriate time management solution. Responsibility for compiling Critical Care Consultant rotas for commitments within Critical Care, Theatre and on-call duties. Coordinates this at short notice with demands such as annual leave, study leave, meetings etc., to assure required provision of clinical services. Sole administration responsibility for management of patient follow up clinics, booking patients onto clinic on, monitoring patients discharge, managing and arranging patients appointments liaising with GPs, patients relatives and other external agencies as required. Prepare necessary documentation in advance of appointment that is carried out by a member of the Critical Care Senior Nursing Team. Produce a yearly critical care clinical rota for all the critical care consultants to facilitate the clinical running of the critical care service. Source and fill rota gaps when they occur caused by staff shortages, sickness and annual leave. Entering and keeping the rota up to date on the CLW/other relevant rota systems. Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words. Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Skilled worker: Health and Care Visa | NHS Employers Important visa information: Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on the Skilled Worker visa: Your partner and children - GOV.UK Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below). Job description Job responsibilities Manages electronic diaries for Lead Consultant Critical Care, Critical Care Matron (s) other Critical Care Consultants. Arrange appointments, meetings, annual leave, study leave etc. Uses own initiative to identify and allocate time slots required by others. Monitor Consultant annual leave and study leave on CLW/Other systems. Understands the complex interplay of Critical Care Consultants timetables and diaries and uses own judgement to provide the most appropriate time management solution. Responsibility for compiling Critical Care Consultant rotas for commitments within Critical Care, Theatre and on-call duties. Coordinates this at short notice with demands such as annual leave, study leave, meetings etc., to assure required provision of clinical services. Sole administration responsibility for management of patient follow up clinics, booking patients onto clinic on, monitoring patients discharge, managing and arranging patients appointments liaising with GPs, patients relatives and other external agencies as required. Prepare necessary documentation in advance of appointment that is carried out by a member of the Critical Care Senior Nursing Team. Produce a yearly critical care clinical rota for all the critical care consultants to facilitate the clinical running of the critical care service. Source and fill rota gaps when they occur caused by staff shortages, sickness and annual leave. Entering and keeping the rota up to date on the CLW/other relevant rota systems. Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words. Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Skilled worker: Health and Care Visa | NHS Employers Important visa information: Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on the Skilled Worker visa: Your partner and children - GOV.UK Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).