Legal Assistant (Private Client)

Position Type: Full-time / Permanent We're looking for a friendly, organised and proactive Legal Assistant to join our Private Client team in Glasgow. This is a fantastic opportunity for someone who enjoys variety in their day, takes pride in delivering excellent service and wants to build a rewarding career in a professional and supportive environment. You'll work closely with a team of experienced legal professionals, helping to keep the department running smoothly while providing a first-class experience for our clients. You'll play a key role in making a real difference to both the team and our clients. If you're someone who enjoys being organised, thrives on helping others and loves being part of a collaborative team, we'd love to hear from you. JOB PURPOSE • Provide administrative support to the Glasgow Private Client Department on a day to day basis on key business requirements. • Provide a consistently high level of service to maximise business opportunities. • To work as part of a team and individually to ensure the best customer service. KEY RESPONSIBILITIES • Answering telephone calls, taking messages, setting up appointments and managing team diaries • Opening money laundering and legal files • Secretarial support to Solicitors and Paralegals (six 6 fee earners): mainly typing of dictation, fee notes, client correspondence • Entering precise data quickly and correctly • Office administration duties: filing and scanning • Mail duties: Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled • Assisting with the receipt of new instructions / referrals • Using various computer systems to create/update and maintain client records accurately • Dealing with basic client queries and taking messages where appropriate • Preparing fee notes • Registering Powers of Attorney • Completion of forms • Lodging & uplifting of wills and documents • Debt Management QUALIFICATIONS • Highers or equivalent in English and Mathematics SKILLS AND EXPERIENCE • Pleasant telephone manner and efficiency in relaying and taking messages • Computer literate and familiar with MS office packages • Previous office experience APTITUDES • Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills • Portray a professional manner at all times • Positive and proactive manner • Flexibility and the willingness to learn • Ability to work as part of a team • Approachable manner and calm under pressure