Office Administrator

Wise May are looking for an Office Administrator to join a global law firm recognised for its commitment to innovation, collaboration and exceptional client service. This is a fantastic opportunity to join a highly regarded Corporate Solutions team and support a wide range of UK corporate transactions for both London-based and multinational clients. This is a varied and fast-paced role, providing administrative support across client onboarding, corporate governance, Companies House filings and wider team operations. The successful candidate will have excellent organisational skills, strong attention to detail and a proactive approach to their work. This is a full-time, permanent position. Office Administrator duties and responsibilities: • Managing and coordinating post distribution for a portfolio of corporate clients • Acting as the main liaison between internal teams and external providers regarding client correspondence and document distribution • Supporting client onboarding and offboarding processes alongside fee earners and business support teams • Coordinating the preparation and distribution of confirmation statements and ensuring follow-up actions are completed • Maintaining team spreadsheets, diaries and action trackers • Assisting with the maintenance of company records, share registers and statutory records • Coordinating and submitting Companies House filings • Assisting with the drafting of minutes, shareholder resolutions and associated corporate documents • Liaising with notaries and third-party providers to obtain certified documentation • Assisting with invoicing, expenses and ad hoc administrative support as required Office Administrator key skills and experience required: • Previous office or administrative experience within a legal environment preferred • Strong Microsoft Office skills, including Excel • Excellent organisational skills with the ability to manage competing priorities • Exceptional attention to detail • Strong written and verbal communication skills • Ability to build effective relationships with internal and external stakeholders • A proactive, flexible and team-focused approach to work • Previous knowledge of Diligent Entities would be advantageous