Office Manager

Your new company Working for a long-established family business specialising in building projects and funeral services throughout Dartmouth and the surrounding area. 35 Hour Week comprising of the following: • Monday 8.30am - 5.00pm • Tuesday to Thursday 9.00am - 5.00pm. • Friday 9.00am - 4.30pm Salary between £28k - £30k depending on experience. We are seeking an organised and proactive Office Manager to oversee the day-to-day administration and financial operations of the business. This is a varied and rewarding role that combines finance, office management, customer service, payroll and business support responsibilities.The successful candidate will play a key role in ensuring the smooth running of the office, maintaining accurate financial records, supporting the Managing Director and providing an outstanding experience for customers, suppliers and colleagues. Please note the below: The holiday year runs from 01st January to 31st December. • A standard 22 days plus Bank Holidays are applicable. (30 days total) • 4 days should be kept for the Easter Break. • 7 days should be retained for the Christmas shut down. • So, 11 days are available by request. Your new role Office & Business Operations • Manage day-to-day office administration and reception activities. • Serve as a key point of contact for customers, suppliers and business partners. • Coordinate diaries, appointments and meetings. • Manage incoming calls, emails and correspondence. • Maintain efficient filing, record-keeping and office systems. • Order and manage office supplies and equipment. • Ensure office facilities remain organised, safe and well-maintained. • Support business compliance activities and record management. • Chase overdue accounts by telephone/email/ letter. HR & Employee Administration • Maintain employee records and HR documentation. • Support holiday, sickness and statutory pay administration. • Assist with onboarding and general employee administration. • Ensure HR records remain accurate and confidential. Executive & Customer Support • Provide administrative support to the Managing Director. • Prepare quotations, correspondence and business documentation. • Coordinate funeral administration and customer communications where required. • Support marketing and advertising activities. • Assist with special projects and other business initiatives. Finance & Accounts • Manage sales and purchase ledgers using Sage. • Prepare customer invoices and sales accounts. • Process supplier payments and maintain payment schedules. • Complete VAT returns and banking reconciliations. • Maintain petty cash records. • Process weekly payroll and associated PAYE and NIC reconciliations. • Manage subcontractor payment records and tax documentation. • Monitor outstanding accounts and undertake credit control activities. • Provide cost information and support project costing processes. What you'll need to succeed • Strong Microsoft Office skills. • Excellent organisational and time-management abilities. • High level of accuracy and attention to detail. • Strong written and verbal communication skills. • Ability to manage confidential information with discretion. • Self-motivated with a proactive and flexible approach. • Previous experience in accounts, office management or business administration. • Working knowledge of Sage or equivalent accounting software. • AAT level 3 would be advantageous. Personal Qualities • Professional and approachable. • Trustworthy and dependable. • Positive and customer-focused. • Able to prioritise workloads and work independently. • Collaborative team player with strong interpersonal skills. • Smart and professional appearance What you'll get in return Lovely family run work environment. Good working hours. Pension contribution 30 days holiday What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk