Office Manager

Our client is a successful family-run business with over 40 years of trading history They are looking to recruit an experienced and organised Office Manager to oversee the smooth day-to-day running of their office. This is a varied role offering responsibility across office administration, facilities management, staff support, fleet coordination, and general business operations. The successful candidate will be a key member of the team, ensuring the office runs efficiently while providing support across all areas of the business. Key Responsibilities Office & Facilities Management • Managing reception and telephone enquiries • Organising incoming deliveries and post • General office administration and day-to-day office management • Coordinating office facilities, including cleaning, utilities, waste management, air conditioning and maintenance providers • Managing service contracts and renewals • Coordinating repairs, maintenance visits and supplier relationships • Managing office security systems, alarms and staff access fobs • Ordering stationery and maintaining office supplies • Managing filing, archiving and document control • Overseeing health and safety supplies, signage and first aid provisions Administration & Office Support • Managing office records, filing systems and company documentation • Supporting day-to-day administrative activities and ensuring efficient office operations • Assisting directors and colleagues with general administrative tasks, reporting and project support as required Fleet Management • Managing administration for company vehicles Staff Support & HR Administration • Managing holiday and absence records • Timesheet administration • Coordinating DBS checks • Maintaining subcontractor and supplier records • Organising staff training and development activities • Supporting HR administration and staff onboarding Travel, Events & Marketing Support • Booking travel and accommodation • Organising company meetings, social events and staff functions • Coordinating customer Christmas gifts and seasonal events • Managing company social media accounts • Supporting marketing and company communications Project & Operational Support • Assisting with tender submissions and document preparation • Supporting the production of Operation & Maintenance (O&M) manuals • Providing administrative support to directors and project teams • Assisting with business improvement initiatives and operational projects Person Specification • Previous experience as an Office Manager, Office Administrator or similar role • Strong organisational and communication skills • Ability to manage multiple priorities and work independently • Good working knowledge of Microsoft Office • Experience using Xero, Sage, QuickBooks or a similar business/accounting system • A proactive, hands-on and flexible approach • Friendly, professional and reliable What's on Offer? • Join a well-established family business with over 40 years of success • Friendly and supportive working environment • Varied and autonomous role with plenty of responsibility • Full-time position with 35 hours per week considered • Long-term career opportunity within a stable and growing business This is an excellent opportunity for an experienced Office Manager looking to join a successful family-run company where they can make a real impact and become an integral part of the team Office Manager Location: Wembley Hours: Full-Time (35 hours per week considered)