Property Inspections Team Coordinator

Property Inspections Team Coordinator Salary: £27,000-£28,000 + Bonus (depending on experience) Location: Chelmsford (Hybrid after probation) Hours: Monday to Friday, 8:30am-5:30pm (No weekends) Command Recruitment is delighted to be partnering with a well-established, family-owned property business to recruit a Property Inspections Team Coordinator. This is an excellent opportunity to join a busy and supportive team within a respected organisation that offers genuine career development, hybrid working, and a great company culture. Following successful completion of your probation, you'll enjoy a hybrid working pattern of 3 days in the office and 2 days from home. The Role As Property Inspections Team Coordinator, you'll play a key role in ensuring the smooth day-to-day running of the Property Inspections department. You'll coordinate appointments, manage administrative processes, support field-based colleagues, and act as the central point of communication between internal teams, landlords, tenants, and third-party providers. Key Responsibilities • Coordinate and book property inspection appointments and check-outs. • Manage Property Inspection Consultants' diaries to maximise efficiency. • Rearrange appointments where required and communicate changes effectively. • Send tenant move-out reminders and related correspondence. • Process inventory information, including meter readings, appliances, smoke alarms and compliance details within the property management system. • Monitor shared inboxes and answer incoming calls, providing support when consultants are unavailable. • Prepare and process deposit release documentation and liaise with the accounts team. • Manage third-party systems relating to inventories and condition reports. • Oversee the inventory process, ensuring compliance requirements are met and properties are ready for tenancy. • Liaise with branches, progressors and inventory clerks to coordinate urgent or last-minute appointments. • Download and distribute completed inventory reports to landlords. • Handle tenancy deposit negotiations between landlords and tenants. • Prepare documentation for independent adjudication where required through the relevant tenancy deposit protection scheme. • Provide day-to-day administrative support to the Team Leader and wider department. About You We're looking for someone who is highly organised, customer-focused and enjoys working in a fast-paced environment. You'll ideally have: • Previous experience within Residential Lettings or Property Management. • Excellent organisational and time management skills. • Strong communication skills, both written and verbal. • A proactive, positive and solutions-focused attitude. • Excellent attention to detail. • Confidence managing multiple tasks and changing priorities. • Strong IT skills, including Microsoft Office, with the ability to quickly learn new systems. • The ability to work independently while contributing positively to a collaborative team. What's on Offer? • Basic salary of £27,000-£28,000, depending on experience. • Performance-related bonus scheme. • Hybrid working (2 days from home after probation). • Monday to Friday working - no weekends. • Birthday day off. • Company pension. • Ongoing training and career development. • Employee referral incentives. • Retail reward vouchers and employee recognition schemes. • Regular company social events. • Genuine opportunities for progression within a growing organisation. If you're an organised property professional looking for a varied office-based role with excellent work-life balance and long-term career prospects, we'd love to hear from you. Apply today through Command Recruitment for a confidential discussion.