Receptionist / Administrator

Receptionist / Administrator - £24,000 - £26,000pa – Canterbury, Kent Our client, a thriving professional Law firm based in Canterbury, are looking for a Receptionist / Administrator to join their team on a full-time permanent basis. For this office-based role we are looking for someone with previous experience within a professional client facing environment (ideally a Law firm), excellent communication and organisational skills and a strong attention to detail. Duties for the Receptionist / Administrator will involve: - • Answering incoming calls in a professional, timely manner and directing to the correct department / person and dealing with the overflow of calls from the main switchboard. • Taking accurate messages and ensuring they are promptly passed to relevant person. • Greeting visitors and staff, maintaining the visitor and staff signing in/out register and ensuring compliance with office security policies. • Monitoring the meeting room diary daily to anticipate visitor arrivals and manage room bookings effectively. • Responding effectively and promptly to enquiries from internal/external contacts. • Ensuring the post is prepared, franked and ready for end of day posting. • Maintaining a tidy, organised and professional appearance across the reception area and meeting rooms at all times. • Monitoring and ensuring adequate office supplies and stationery are maintained. • Overseeing the archiving process, accurately recording archive reference numbers. • Scanning and copying documents as required. • Assisting the Practice Manager with delegated administration tasks and ad hoc projects to support the smooth running of the office. What you will need for the Receptionist / Administrator role: - • Good level of academic achievement • Minimum of one year in a professional or client facing environment managing enquiries • Good IT skills (experience of a Legal Practice Management system preferred). • Strong administration support and organisational skills with attention to detail. • Excellent written and verbal communication skills and professional telephone manner. • A strong team player who’s also able to work on own initiative and knows when to ask for assistance. • A proactive and flexible attitude with a desire to learn new skills. • A strong understanding of strict confidentiality and data protection. What’s in it for you: - Our client is offering a salary of £24,000 - £26,000pa, 24 days holiday which rises with service and a host of other great company benefits. The working hours for this role are 9.00am – 5.00pm Monday to Friday. If you have the relevant skills and experience for this role, we would like to hear from you.