Supply Chain Stock Assistant

Interpersonal and communication skills • Develop effective working relationships with clinical teams, procurement staff, receipt and distribution teams, suppliers and colleagues. • Act as a first point of contact for routine stock management and inventory enquiries. • Communicate stock availability issues, shortages, substitutions and supply disruptions to relevant stakeholders. • Support staff within clinical areas in the use of inventory management processes and systems. • Participate in team meetings, service reviews and implementation activities. • Work collaboratively with the Project Support Officer and wider Procurement team to support implementation of inventory management processes, system enhancements, go-live activities and continuous improvement initiatives. Professional knowledge and expertise • Undertake materials management, inventory control and replenishment activities across multiple departments. • Maintain agreed stock levels using inventory management systems and established procedures. • Receive, check and process deliveries and goods receipts. • Perform stock counts, inventory reconciliations and stock validation exercises. • Process stock returns, recalls and product withdrawals. • Maintain inventory records and undertake stock management processes that support product traceability, product recall management and patient safety requirements. • Maintain availability of products within assigned clinical areas through effective replenishment, inventory control and stock management activities. Planning and coordination • Proactive approach and organise daily workload across assigned clinical and non-clinical areas. • Coordinate replenishment schedules and inventory activities to minimise disruption to clinical services. • Participate in stock-count programmes and implementation activities. • Support and undertake inventory reviews and validation exercises during system rollouts and service changes. Practical and technical skills • Use handheld barcode-scanning devices and inventory management systems. • Accurately undertake stock transactions, goods receipting and inventory adjustments. • Operate manual handling equipment including roll cages and stock trolleys. • Maintain accuracy when processing inventory transactions and stock records. Patient care and support • No direct patient care responsibilities. • Work within clinical environments to ensure availability of products and supplies required for safe patient care. • Support product traceability and recall processes that contribute to patient safety. • Undertake routine inventory and stock management activities on behalf of clinical areas to support the availability of products and enable clinical staff to focus on patient care. Service development and improvement • Contribute to continuous improvement of inventory management processes. • Participate in implementation of new inventory management practices and technologies. • Support introduction of inventory processes within new departments and clinical areas. • Participate in go-live, stock validation and hypercare activities associated with implementation of inventory management processes. • Support inventory data collection, stock validation and inventory verification activities associated with service developments and system implementation. • Participate in stock-count activities required before and after implementation of inventory management systems within new and existing areas. • Provide operational input into process mapping and inventory management reviews to support continuous improvement and service development. Finance and resource management • Be responsible for the safe handling, storage and use of stock and supplies. • Maintain accurate inventory records contributing to financial control and stock governance. • Support reduction of stock waste through effective stock rotation and expiry management. • Monitor stock use, inventory levels and replenishment requirements to support effective stockholding and minimise excess inventory. • Identify stock nearing expiry, low stock levels and excess stock holding and take action in accordance with agreed procedures. • Leadership and team management • Demonstrate positive team working behaviours. • Provide support and guidance to new colleagues in routine inventory management procedures. • Contribute to the development of good inventory management practice within supported departments. Information and data management • Maintain accurate information within the associated inventory systems to support stock control, product traceability and inventory accuracy. • Undertake barcode scanning and inventory tracking activities. • Record batch, lot and expiry information where required. • Participate in audit, validation and data quality activities. • Ensure compliance with information governance and Trust procedures. Innovation and continuous improvement • Identify opportunities to improve inventory management processes. • Contribute ideas for reducing waste, improving stock accuracy and enhancing service delivery. • Participate in testing and evaluation of new inventory management processes when required. Autonomy and decision authority • Work independently within established policies, procedures and inventory management processes. • Prioritise daily workload across assigned departments. • Make routine decisions relating to stock replenishment, inventory accuracy and stock organisation. • Refer complex issues and exceptions to supervisors or managers. Physical demands • Frequent walking between clinical areas. • Frequent lifting, carrying and movement of stock and supplies. • Regular pushing and pulling of stock cages and trolleys. • Frequent use of handheld devices and computer systems. • Occasional participation in extended stock-count and implementation activities. Cognitive demands • Frequent concentration when processing stock transactions and inventory records. • Regular analysis of stock information and inventory discrepancies. • Frequent interruptions from clinical staff and operational demands. • Ability to manage changing priorities throughout the working day. Emotional resilience • Occasional exposure to pressure arising from urgent supply requirements and service interruptions. • Maintain a professional and customer-focused approach during periods of operational pressure. Work environment • Frequent work within clinical environments. • Exposure to busy storerooms, loading areas and clinical departments. • Occasional exposure to unpleasant environmental conditions associated with healthcare environments. • Frequent use of warehouse, storage and inventory management equipment. Job description Job responsibilities Interpersonal and communication skills • Develop effective working relationships with clinical teams, procurement staff, receipt and distribution teams, suppliers and colleagues. • Act as a first point of contact for routine stock management and inventory enquiries. • Communicate stock availability issues, shortages, substitutions and supply disruptions to relevant stakeholders. • Support staff within clinical areas in the use of inventory management processes and systems. • Participate in team meetings, service reviews and implementation activities. • Work collaboratively with the Project Support Officer and wider Procurement team to support implementation of inventory management processes, system enhancements, go-live activities and continuous improvement initiatives. Professional knowledge and expertise • Undertake materials management, inventory control and replenishment activities across multiple departments. • Maintain agreed stock levels using inventory management systems and established procedures. • Receive, check and process deliveries and goods receipts. • Perform stock counts, inventory reconciliations and stock validation exercises. • Process stock returns, recalls and product withdrawals. • Maintain inventory records and undertake stock management processes that support product traceability, product recall management and patient safety requirements. • Maintain availability of products within assigned clinical areas through effective replenishment, inventory control and stock management activities. Planning and coordination • Proactive approach and organise daily workload across assigned clinical and non-clinical areas. • Coordinate replenishment schedules and inventory activities to minimise disruption to clinical services. • Participate in stock-count programmes and implementation activities. • Support and undertake inventory reviews and validation exercises during system rollouts and service changes. Practical and technical skills • Use handheld barcode-scanning devices and inventory management systems. • Accurately undertake stock transactions, goods receipting and inventory adjustments. • Operate manual handling equipment including roll cages and stock trolleys. • Maintain accuracy when processing inventory transactions and stock records. Patient care and support • No direct patient care responsibilities. • Work within clinical environments to ensure availability of products and supplies required for safe patient care. • Support product traceability and recall processes that contribute to patient safety. • Undertake routine inventory and stock management activities on behalf of clinical areas to support the availability of products and enable clinical staff to focus on patient care. Service development and improvement • Contribute to continuous improvement of inventory management processes. • Participate in implementation of new inventory management practices and technologies. • Support introduction of inventory processes within new departments and clinical areas. • Participate in go-live, stock validation and hypercare activities associated with implementation of inventory management processes. • Support inventory data collection, stock validation and inventory verification activities associated with service developments and system implementation. • Participate in stock-count activities required before and after implementation of inventory management systems within new and existing areas. • Provide operational input into process mapping and inventory management reviews to support continuous improvement and service development. Finance and resource management • Be responsible for the safe handling, storage and use of stock and supplies. • Maintain accurate inventory records contributing to financial control and stock governance. • Support reduction of stock waste through effective stock rotation and expiry management. • Monitor stock use, inventory levels and replenishment requirements to support effective stockholding and minimise excess inventory. • Identify stock nearing expiry, low stock levels and excess stock holding and take action in accordance with agreed procedures. • Leadership and team management • Demonstrate positive team working behaviours. • Provide support and guidance to new colleagues in routine inventory management procedures. • Contribute to the development of good inventory management practice within supported departments. Information and data management • Maintain accurate information within the associated inventory systems to support stock control, product traceability and inventory accuracy. • Undertake barcode scanning and inventory tracking activities. • Record batch, lot and expiry information where required. • Participate in audit, validation and data quality activities. • Ensure compliance with information governance and Trust procedures. Innovation and continuous improvement • Identify opportunities to improve inventory management processes. • Contribute ideas for reducing waste, improving stock accuracy and enhancing service delivery. • Participate in testing and evaluation of new inventory management processes when required. Autonomy and decision authority • Work independently within established policies, procedures and inventory management processes. • Prioritise daily workload across assigned departments. • Make routine decisions relating to stock replenishment, inventory accuracy and stock organisation. • Refer complex issues and exceptions to supervisors or managers. Physical demands • Frequent walking between clinical areas. • Frequent lifting, carrying and movement of stock and supplies. • Regular pushing and pulling of stock cages and trolleys. • Frequent use of handheld devices and computer systems. • Occasional participation in extended stock-count and implementation activities. Cognitive demands • Frequent concentration when processing stock transactions and inventory records. • Regular analysis of stock information and inventory discrepancies. • Frequent interruptions from clinical staff and operational demands. • Ability to manage changing priorities throughout the working day. Emotional resilience • Occasional exposure to pressure arising from urgent supply requirements and service interruptions. • Maintain a professional and customer-focused approach during periods of operational pressure. Work environment • Frequent work within clinical environments. • Exposure to busy storerooms, loading areas and clinical departments. • Occasional exposure to unpleasant environmental conditions associated with healthcare environments. • Frequent use of warehouse, storage and inventory management equipment.