Temporary Staffing Co-ordinator - Band 4

• Manage the full end-to-end recruitment process for bank staff across all staff groups, including both joiners and leavers. • Issue recruitment correspondence and communicate with applicants throughout the onboarding process. • Chase, receive, verify, and process recruitment documentation and pre-employment checks. • Monitor and progress employment clearances, escalating delays where appropriate. • Maintain accurate recruitment trackers and update workforce information on ESR and other relevant systems. • Support the Leaver to Bank process, ensuring all required documentation and system updates are completed. • Conduct identity checks and verify documentation required for DBS applications. • Create and process payroll forms relating to bank worker appointments and postings. • Maintain accurate electronic and paper-based personnel records in line with Trust requirements. Medical Agency Coordination • Coordinate all medical agency staffing requests on behalf of departments across the Trust using Plus Us booking system. • Liaise with clinical departments and agency providers to source suitable temporary workers. • Review agency rates and total booking costs, obtaining appropriate approvals prior to confirmation. • Complete and verify compliance checks for all agency workers before engagement. • Monitor agency bookings to ensure compliance with NHS and Trust requirements. • Maintain accurate records relating to agency bookings, approvals, and compliance documentation. Temporary Staffing Operations • Promote a positive and professional image of the Trust's Bank On Us service at all times. • Respond promptly and professionally to telephone, email, and face-to-face enquiries from managers, staff, applicants, and agency providers. • Investigate and respond to bank worker withdrawals, identifying reasons and escalating concerns where appropriate. • Maintain an up-to-date understanding of bank pay rates, escalation rates, and associated approval processes. • Develop and maintain knowledge of NHSI agency cap rates and their application. • Assist with processing electronic invoices through Oracle and support related financial administration. • Save and maintain staffing documentation and records within the HR Drive and other approved systems. • Support the administration and maintenance of Bank On Us records and databases. Staffing Systems and Shift Management • Support the management of nursing and agency bookings through Locum's Nest, including: • Booking bank and agency shifts. • Cancelling and amending shifts as required. • Creating additional shifts and bank postings. • Releasing vacant shifts to agency suppliers. • Creating and maintaining agency worker records. • Conducting compliance checks for new agency workers. • Resolving timesheet queries. • Re-booking redeployed workers to the correct departments. • Liaising with Ward Managers, Matrons, and external agency suppliers regarding staffing requirements. • Ensure staffing systems are maintained accurately and updated in a timely manner. Training and Workforce Support • Maintain training records and monitor completion requirements. • Support the distribution of uniforms and name badges to new starters. • Order uniforms and identification badges as required and maintain associated records. On-Call Responsibilities • Participate in the Temporary Staffing On-Call rota as required. • Provide staffing support outside of normal working hours, including: • Booking bank workers into vacant shifts. • Liaising with wards regarding staffing shortages and cancellations. • Coordinating with agency providers to fill urgent staffing gaps. • Supporting nursing and medical staffing issues as they arise. • Work remotely using Trust-provided equipment while undertaking on-call duties. Governance and Compliance • Maintain a working knowledge of Temporary Staffing policies, procedures, and relevant NHS guidance. • Ensure all recruitment, booking, and compliance activities are undertaken in accordance with Trust policies and legal requirements. • Identify, report, and escalate any issues relating to compliance, policy adherence, or staffing processes. • Support audits and provide information as required. General Responsibilities • Provide high-quality administrative support to the Temporary Staffing Team. • Assist the Temporary Staffing Team Leader and Temporary Staffing Manager with service improvement initiatives and ad-hoc projects. • Work collaboratively with colleagues across the Trust to support service objectives. • Undertake any other duties commensurate with the grade and responsibilities of the post. Job description Job responsibilities • Manage the full end-to-end recruitment process for bank staff across all staff groups, including both joiners and leavers. • Issue recruitment correspondence and communicate with applicants throughout the onboarding process. • Chase, receive, verify, and process recruitment documentation and pre-employment checks. • Monitor and progress employment clearances, escalating delays where appropriate. • Maintain accurate recruitment trackers and update workforce information on ESR and other relevant systems. • Support the Leaver to Bank process, ensuring all required documentation and system updates are completed. • Conduct identity checks and verify documentation required for DBS applications. • Create and process payroll forms relating to bank worker appointments and postings. • Maintain accurate electronic and paper-based personnel records in line with Trust requirements. Medical Agency Coordination • Coordinate all medical agency staffing requests on behalf of departments across the Trust using Plus Us booking system. • Liaise with clinical departments and agency providers to source suitable temporary workers. • Review agency rates and total booking costs, obtaining appropriate approvals prior to confirmation. • Complete and verify compliance checks for all agency workers before engagement. • Monitor agency bookings to ensure compliance with NHS and Trust requirements. • Maintain accurate records relating to agency bookings, approvals, and compliance documentation. Temporary Staffing Operations • Promote a positive and professional image of the Trust's Bank On Us service at all times. • Respond promptly and professionally to telephone, email, and face-to-face enquiries from managers, staff, applicants, and agency providers. • Investigate and respond to bank worker withdrawals, identifying reasons and escalating concerns where appropriate. • Maintain an up-to-date understanding of bank pay rates, escalation rates, and associated approval processes. • Develop and maintain knowledge of NHSI agency cap rates and their application. • Assist with processing electronic invoices through Oracle and support related financial administration. • Save and maintain staffing documentation and records within the HR Drive and other approved systems. • Support the administration and maintenance of Bank On Us records and databases. Staffing Systems and Shift Management • Support the management of nursing and agency bookings through Locum's Nest, including: • Booking bank and agency shifts. • Cancelling and amending shifts as required. • Creating additional shifts and bank postings. • Releasing vacant shifts to agency suppliers. • Creating and maintaining agency worker records. • Conducting compliance checks for new agency workers. • Resolving timesheet queries. • Re-booking redeployed workers to the correct departments. • Liaising with Ward Managers, Matrons, and external agency suppliers regarding staffing requirements. • Ensure staffing systems are maintained accurately and updated in a timely manner. Training and Workforce Support • Maintain training records and monitor completion requirements. • Support the distribution of uniforms and name badges to new starters. • Order uniforms and identification badges as required and maintain associated records. On-Call Responsibilities • Participate in the Temporary Staffing On-Call rota as required. • Provide staffing support outside of normal working hours, including: • Booking bank workers into vacant shifts. • Liaising with wards regarding staffing shortages and cancellations. • Coordinating with agency providers to fill urgent staffing gaps. • Supporting nursing and medical staffing issues as they arise. • Work remotely using Trust-provided equipment while undertaking on-call duties. Governance and Compliance • Maintain a working knowledge of Temporary Staffing policies, procedures, and relevant NHS guidance. • Ensure all recruitment, booking, and compliance activities are undertaken in accordance with Trust policies and legal requirements. • Identify, report, and escalate any issues relating to compliance, policy adherence, or staffing processes. • Support audits and provide information as required. General Responsibilities • Provide high-quality administrative support to the Temporary Staffing Team. • Assist the Temporary Staffing Team Leader and Temporary Staffing Manager with service improvement initiatives and ad-hoc projects. • Work collaboratively with colleagues across the Trust to support service objectives. • Undertake any other duties commensurate with the grade and responsibilities of the post.