Vaccination Support Officer

ABOUT PCL, OUR VALUES AND BEHAVIOURS The post holder should be able to demonstrate an alignment to the values of the organisation and to consider how the post contributes to the strategic objectives of the company. Our Patients Put patients at the centre of all services Make a positive difference for our patients Respond to the needs of the local population Respect the value of public money Our Team Respect each other Trust one another Value each others contribution Empower our people Our Company Be a trusted company Be a caring company Be innovative, agile, and adaptive Always deliver Our strategic objectives Patient Care Locally (PCL) is a not-for-profit Community Interest Company (CIC) dedicated to enhancing healthcare delivery within Leicester, Leicestershire, and Rutland. Operating in close collaboration with the NHS, PCL focuses on identifying and addressing patient care needs that can be managed within primary care and community settings, thereby alleviating pressure on hospital services and ensuring patients receive timely, appropriate care closer to home. By delivering care in local settings, PCL ensures that patients receive the right care at the right time and in the right place. PCL is rapidly expanding beyond Leicester, Leicestershire and Rutland and are committed to maintaining the highest standards of quality in its service provision. As a CQC registered organisation, we uphold rigorous clinical and operational standards. By focusing on patient-centred care and continuous improvement, PCL strives to meet the evolving healthcare needs of local populations effectively. PCL has been recognised for our innovative working across various awards sectors including being a finalist at the HSJ Awards in 2024 and a finalist at the Strategic PA Awards in 2024. In line with our Armed Forces Covenant commitments and our status as a Disability Confident Committed employer, we are committed to a fair, inclusive and accessible recruitment process. Applicants from the Armed Forces community and disabled applicants who meet the essential criteria for this role are encouraged to apply and will be offered a guaranteed interview in line with these commitments. JOB ROLE: The Vaccination Support Officer provides operational support to the delivery of NHS vaccination programmes by coordinating vaccine supply, supporting the Central Booking Call Centre, and producing high-quality data analysis to inform operational and strategic decision-making. The post holder will ensure that vaccine stock is effectively managed, vaccination appointments are booked efficiently, patient enquiries are handled professionally, and performance data is accurately collected, analysed and reported. Working closely with clinical teams, GP practices, pharmacies, community providers, NHS England and other stakeholders, the role contributes to achieving national immunisation targets and ensuring patients receive timely access to vaccination services. The post holder will exercise initiative within established procedures, prioritise competing demands, maintain confidentiality, and support continuous service improvement. Key Areas of Responsibility: Vaccine Supply Management Monitor vaccine stock levels across vaccination sites and ensure adequate supply is maintained. Process vaccine orders in accordance with national guidance and local Standard Operating Procedures. Monitor vaccine deliveries and investigate discrepancies with suppliers. Maintain accurate stock records using electronic inventory systems. Coordinate redistribution of vaccine stock to minimise wastage. Monitor vaccine expiry dates and ensure stock rotation. Ensure compliance with vaccine cold chain requirements and report breaches immediately. Produce stock reports and support forecasting of vaccine demand during seasonal and outbreak vaccination programmes. Liaise with pharmacy departments, logistics providers and vaccination sites regarding vaccine availability. Central Booking Agent Book, amend and cancel appointments using NHS booking systems and spreadsheets for housebound patients. Respond to patient enquiries regarding eligibility, clinic locations and appointment availability. Support vulnerable patients requiring additional assistance to access vaccination services. Escalate clinical queries appropriately to registered healthcare professionals. Ensure patient information is accurately recorded. Manage high call volumes whilst maintaining excellent customer service. Support outbound calling campaigns for vaccination recalls and follow-up appointments. Data Analytics and Reporting Collect, validate and analyse vaccination activity data. Produce daily, weekly and monthly performance reports. Develop dashboards using Microsoft Excel, Power BI or equivalent reporting tools. Analyse vaccine uptake, appointment utilisation, DNA (Did Not Attend) rates, stock usage and vaccine wastage. Identify trends, risks and opportunities for service improvement. Support national and local reporting requirements. Ensure high standards of data quality across all vaccination systems. Provide statistical information to operational managers to support capacity planning Ability to work independently and proactively in a home-based setting, demonstrating self-motivation and regularly reporting on daily tasks, accomplishments, and any challenges encountered. Important Notes • This role description is not exhaustive and may be amended according to evolving business needs • The position offers opportunities for cross-functional learning and development • The successful candidate will play a vital role in supporting healthcare delivery to over 1.2m patients across Leicester, Leicestershire and Rutland Key Working Relationships Patients Team Leaders General Practitioners & GP Surgeries Primary Care Providers Non UHL Secondary Care Providers UHL Administration Staff Equal Opportunities Statement PCL is committed to equal opportunities and welcomes applications from all qualified candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We are happy to discuss reasonable adjustments during the recruitment process and in the workplace. Job description Job responsibilities ABOUT PCL, OUR VALUES AND BEHAVIOURS The post holder should be able to demonstrate an alignment to the values of the organisation and to consider how the post contributes to the strategic objectives of the company. Our Patients Put patients at the centre of all services Make a positive difference for our patients Respond to the needs of the local population Respect the value of public money Our Team Respect each other Trust one another Value each others contribution Empower our people Our Company Be a trusted company Be a caring company Be innovative, agile, and adaptive Always deliver Our strategic objectives Patient Care Locally (PCL) is a not-for-profit Community Interest Company (CIC) dedicated to enhancing healthcare delivery within Leicester, Leicestershire, and Rutland. Operating in close collaboration with the NHS, PCL focuses on identifying and addressing patient care needs that can be managed within primary care and community settings, thereby alleviating pressure on hospital services and ensuring patients receive timely, appropriate care closer to home. By delivering care in local settings, PCL ensures that patients receive the right care at the right time and in the right place. PCL is rapidly expanding beyond Leicester, Leicestershire and Rutland and are committed to maintaining the highest standards of quality in its service provision. As a CQC registered organisation, we uphold rigorous clinical and operational standards. By focusing on patient-centred care and continuous improvement, PCL strives to meet the evolving healthcare needs of local populations effectively. PCL has been recognised for our innovative working across various awards sectors including being a finalist at the HSJ Awards in 2024 and a finalist at the Strategic PA Awards in 2024. In line with our Armed Forces Covenant commitments and our status as a Disability Confident Committed employer, we are committed to a fair, inclusive and accessible recruitment process. Applicants from the Armed Forces community and disabled applicants who meet the essential criteria for this role are encouraged to apply and will be offered a guaranteed interview in line with these commitments. JOB ROLE: The Vaccination Support Officer provides operational support to the delivery of NHS vaccination programmes by coordinating vaccine supply, supporting the Central Booking Call Centre, and producing high-quality data analysis to inform operational and strategic decision-making. The post holder will ensure that vaccine stock is effectively managed, vaccination appointments are booked efficiently, patient enquiries are handled professionally, and performance data is accurately collected, analysed and reported. Working closely with clinical teams, GP practices, pharmacies, community providers, NHS England and other stakeholders, the role contributes to achieving national immunisation targets and ensuring patients receive timely access to vaccination services. The post holder will exercise initiative within established procedures, prioritise competing demands, maintain confidentiality, and support continuous service improvement. Key Areas of Responsibility: Vaccine Supply Management Monitor vaccine stock levels across vaccination sites and ensure adequate supply is maintained. Process vaccine orders in accordance with national guidance and local Standard Operating Procedures. Monitor vaccine deliveries and investigate discrepancies with suppliers. Maintain accurate stock records using electronic inventory systems. Coordinate redistribution of vaccine stock to minimise wastage. Monitor vaccine expiry dates and ensure stock rotation. Ensure compliance with vaccine cold chain requirements and report breaches immediately. Produce stock reports and support forecasting of vaccine demand during seasonal and outbreak vaccination programmes. Liaise with pharmacy departments, logistics providers and vaccination sites regarding vaccine availability. Central Booking Agent Book, amend and cancel appointments using NHS booking systems and spreadsheets for housebound patients. Respond to patient enquiries regarding eligibility, clinic locations and appointment availability. Support vulnerable patients requiring additional assistance to access vaccination services. Escalate clinical queries appropriately to registered healthcare professionals. Ensure patient information is accurately recorded. Manage high call volumes whilst maintaining excellent customer service. Support outbound calling campaigns for vaccination recalls and follow-up appointments. Data Analytics and Reporting Collect, validate and analyse vaccination activity data. Produce daily, weekly and monthly performance reports. Develop dashboards using Microsoft Excel, Power BI or equivalent reporting tools. Analyse vaccine uptake, appointment utilisation, DNA (Did Not Attend) rates, stock usage and vaccine wastage. Identify trends, risks and opportunities for service improvement. Support national and local reporting requirements. Ensure high standards of data quality across all vaccination systems. Provide statistical information to operational managers to support capacity planning Ability to work independently and proactively in a home-based setting, demonstrating self-motivation and regularly reporting on daily tasks, accomplishments, and any challenges encountered. Important Notes • This role description is not exhaustive and may be amended according to evolving business needs • The position offers opportunities for cross-functional learning and development • The successful candidate will play a vital role in supporting healthcare delivery to over 1.2m patients across Leicester, Leicestershire and Rutland Key Working Relationships Patients Team Leaders General Practitioners & GP Surgeries Primary Care Providers Non UHL Secondary Care Providers UHL Administration Staff Equal Opportunities Statement PCL is committed to equal opportunities and welcomes applications from all qualified candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We are happy to discuss reasonable adjustments during the recruitment process and in the workplace.