Workforce Lead

Key Responsibilities Recruitment and Onboarding • Coordinate and manage all recruitment activities, including advertising vacancies, application processing, shortlisting support, and interview arrangements. • Organise and participate in recruitment interviews. • Ensure all pre-employment checks are completed in line with NHS and practice requirements. • Manage new starter induction programmes. • Coordinate new staff set-up, including IT access, accounts, equipment, and mandatory documentation. • Arrange and maintain NHS Smartcards and access permissions. Human Resources Management • Maintain accurate staff employment records and contracted hours. • Provide advice and support on HR matters, policies, and procedures. • Manage staff grievances and support formal HR processes where required. • Coordinate and facilitate staff meetings and workforce communications. • Monitor workforce welfare and staff wellbeing initiatives. • Support the Practice Manager with workforce planning and staffing requirements. Workforce Planning and Performance • Oversee annual leave management for all staff groups. • Administer appraisal processes and support managers in conducting annual performance reviews. • Ensure accountability and effective performance management processes are maintained. • Coordinate workforce data collection and reporting requirements. • Complete and submit the Monthly Workforce Census and other NHS workforce returns. Learning and Development • Coordinate mandatory and role-specific staff training. • Organise and monitor target sessions and continual professional development opportunities. • Deliver or support IT training for practice staff. • Maintain staff training records and ensure compliance with statutory and mandatory training requirements. Clinical Governance and Compliance • Support the management and review of Patient Group Directions (PGDs) and Patient Specific Directions (PSDs). • Oversee the Infection Prevention and Control Lead and coordinate infection control activities within the practice. • Ensure workforce compliance with relevant NHS standards, policies, and regulations. Workforce Systems • Manage and maintain the workforce tool. • Process and record annual leave, study leave, and workforce information. • Produce relevant workforce reports as required. Attendance and Wellbeing • Monitor sickness absence reporting and ensure appropriate documentation and procedures are followed. • Support return-to-work processes and attendance management. • Promote staff wellbeing and a positive working culture. Primary Care Network (PCN) Workforce • Provide support and guidance to PCN staff in line with practice policies and procedures, escalating any concerns, performance issues, wellbeing matters, or governance concerns through the appropriate management channels. Change Management • Lead and support organisational change initiatives. • Assist with the implementation of new processes, systems, and workforce developments. • Promote staff engagement during periods of change. Job description Job responsibilities Key Responsibilities Recruitment and Onboarding • Coordinate and manage all recruitment activities, including advertising vacancies, application processing, shortlisting support, and interview arrangements. • Organise and participate in recruitment interviews. • Ensure all pre-employment checks are completed in line with NHS and practice requirements. • Manage new starter induction programmes. • Coordinate new staff set-up, including IT access, accounts, equipment, and mandatory documentation. • Arrange and maintain NHS Smartcards and access permissions. Human Resources Management • Maintain accurate staff employment records and contracted hours. • Provide advice and support on HR matters, policies, and procedures. • Manage staff grievances and support formal HR processes where required. • Coordinate and facilitate staff meetings and workforce communications. • Monitor workforce welfare and staff wellbeing initiatives. • Support the Practice Manager with workforce planning and staffing requirements. Workforce Planning and Performance • Oversee annual leave management for all staff groups. • Administer appraisal processes and support managers in conducting annual performance reviews. • Ensure accountability and effective performance management processes are maintained. • Coordinate workforce data collection and reporting requirements. • Complete and submit the Monthly Workforce Census and other NHS workforce returns. Learning and Development • Coordinate mandatory and role-specific staff training. • Organise and monitor target sessions and continual professional development opportunities. • Deliver or support IT training for practice staff. • Maintain staff training records and ensure compliance with statutory and mandatory training requirements. Clinical Governance and Compliance • Support the management and review of Patient Group Directions (PGDs) and Patient Specific Directions (PSDs). • Oversee the Infection Prevention and Control Lead and coordinate infection control activities within the practice. • Ensure workforce compliance with relevant NHS standards, policies, and regulations. Workforce Systems • Manage and maintain the workforce tool. • Process and record annual leave, study leave, and workforce information. • Produce relevant workforce reports as required. Attendance and Wellbeing • Monitor sickness absence reporting and ensure appropriate documentation and procedures are followed. • Support return-to-work processes and attendance management. • Promote staff wellbeing and a positive working culture. Primary Care Network (PCN) Workforce • Provide support and guidance to PCN staff in line with practice policies and procedures, escalating any concerns, performance issues, wellbeing matters, or governance concerns through the appropriate management channels. Change Management • Lead and support organisational change initiatives. • Assist with the implementation of new processes, systems, and workforce developments. • Promote staff engagement during periods of change.