Business Administrator - HMP & YOI Feltham

• o provide administrative support for meetings including timely preparation and distribution of papers, managing calendars and bookings, minute taking and maintenance of action plans and risk registers, setting up equipment. • Responsible for the distribution of post received, ensuring that all correspondence is distributed appropriately and accurately. • Support the timely processing and response to routine correspondence, including complaints and concerns, in line with local and Trust guidelines. • Deal with telephone enquiries from, acting as first point of contact for the healthcare team and external agencies, and respond accordingly. • Ensure information received from other agencies is processed in a timely and confidential manner. • To provide secretarial support using a variety of software packages (primarily MS Word, MS Excel, P-NOMIS, SystmOne) to the senior management team. • Produce the daily patient movement list. • Respond to requests for Medical Records within set timescales. • Scanning and filing to patient records as required. • Provide administrative support for the recruitment process as required both pre and post interview • To photocopy and distribute documents, letters, reports etc as requested. • Support and allocate internal/external appointments as required. • Liaise with internal and external agencies e.g. the IT and Facilities departments, as required to ensure routine maintenance of equipment and treatment areas is kept up to date • To provide statistical information as required. • Ensure records are maintained and filed in a secure, safe and appropriate manner. • Act as first point of contact for patients attending their healthcare appointments • Manage waiting lists and update appointment status Please note: This vacancy does not meet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024." As such, if you dont meet the Transitional Provision (above) we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in the Pre-Screening Immigration section of your application form. Please note role eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE). For further info please visit: Skilled Worker visa: Overview - GOV.UK To provide general administrative support where needed across healthcare, including Primary Care, HWBT, Training, HR, Quality and Performance. Job description Job responsibilities • o provide administrative support for meetings including timely preparation and distribution of papers, managing calendars and bookings, minute taking and maintenance of action plans and risk registers, setting up equipment. • Responsible for the distribution of post received, ensuring that all correspondence is distributed appropriately and accurately. • Support the timely processing and response to routine correspondence, including complaints and concerns, in line with local and Trust guidelines. • Deal with telephone enquiries from, acting as first point of contact for the healthcare team and external agencies, and respond accordingly. • Ensure information received from other agencies is processed in a timely and confidential manner. • To provide secretarial support using a variety of software packages (primarily MS Word, MS Excel, P-NOMIS, SystmOne) to the senior management team. • Produce the daily patient movement list. • Respond to requests for Medical Records within set timescales. • Scanning and filing to patient records as required. • Provide administrative support for the recruitment process as required both pre and post interview • To photocopy and distribute documents, letters, reports etc as requested. • Support and allocate internal/external appointments as required. • Liaise with internal and external agencies e.g. the IT and Facilities departments, as required to ensure routine maintenance of equipment and treatment areas is kept up to date • To provide statistical information as required. • Ensure records are maintained and filed in a secure, safe and appropriate manner. • Act as first point of contact for patients attending their healthcare appointments • Manage waiting lists and update appointment status Please note: This vacancy does not meet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024." As such, if you dont meet the Transitional Provision (above) we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in the Pre-Screening Immigration section of your application form. Please note role eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE). For further info please visit: Skilled Worker visa: Overview - GOV.UK To provide general administrative support where needed across healthcare, including Primary Care, HWBT, Training, HR, Quality and Performance.