Facilities Coordinator

Facilities Coordinator (12-Month FTC) Full-Time | Birmingham & Surrounding Offices Reed Property are partnered again with our client, a well-established professional services organisation to recruit a new Facilities Coordinator in their team This is a hands-on, varied role supporting the day-to-day running of multiple office locations with a prime focus on archiving for the company. Working closely with the Facilities Manager and wider team, you will play a key role in ensuring offices operate efficiently, providing a high standard of service across facilities, administration, and office support functions. You also play a key part with collecting documents from surrounding offices to take to storage facility as well as collecting documents from this site. This opportunity would suit someone early in their facilities career or looking to build on existing experience within a corporate environment. Key Responsibilities • Facilities Support – Assist with routine maintenance checks, contractor coordination, and general building operations. • Office & Hospitality – Prepare meeting rooms, coordinate refreshments, and maintain a professional office environment. • Document Archiving – Securely organise and manage sensitive legal documents, including wills, ensuring strict confidentiality and distributing across locations. • Reception Cover – Provide professional front-of-house support when required, handling calls and welcoming visitors. • Facilities Coordination – Support the Facilities Manager with projects, administrative tasks, and general office logistics. About You We are looking for a proactive and adaptable individual who can confidently manage a varied workload. • Background in facilities, estates or administration role with a focus on delivering high standards • Highly organised with the ability to prioritise and multitask effectively • Comfortable supporting both hard and soft facilities functions • Strong communication skills and a professional approach • Experience handling confidential or sensitive documents is desirable • Previous exposure to facilities or office administration within a corporate setting is advantageous • Good awareness of health & safety practices • Full UK driving licence essential (travel between Birmingham City Centre, Solihull, and Ward End) • Must be over the age of 25 due to insurance requirements for the pool car • Available to start immediately/short notice and commit to a 12-month fixed-term contract What’s on Offer • Salary of £26-28,000 • Highly likelihood of becoming a permanent role • 24 days annual leave + bank holidays • Additional leave over the Christmas period • Option to purchase extra annual leave • Pension (matched contributions) • Life assurance (4x salary) • Health cash plan • Cycle to work scheme • Employee Assistance Programme including bereavement support • Free flu vaccinations • Staff discounts on legal services This is an excellent opportunity to join a professional and supportive environment while gaining broad exposure to facilities operations across multiple sites. Apply now or reach out for a confidential discussion.