Flu Administrator

• To provide comprehensive and efficient secretarial support to the team; this will include handling all aspects of correspondence, including coordinating flu clinics, managing appointment bookings, maintaining accurate vaccination records and responding to staff queries. • Liaise with other directorates and staff at all levels, both internally and externally. Ensure that all documents and correspondence are filed correctly. • To be responsible for managing flu clinics and preparing papers for meetings concerning the Trust flu vaccination campaign. • Organise and facilitate relevant meetings, preparing the agenda, taking minutes. • To open and process incoming and outgoing requests for vaccination. • To capture trust wide staff data for flu vaccination compliance and report in a timely manner • To prepare a weekly summary of performance and flu uptake for IPG and QRMS. Job description Job responsibilities • To provide comprehensive and efficient secretarial support to the team; this will include handling all aspects of correspondence, including coordinating flu clinics, managing appointment bookings, maintaining accurate vaccination records and responding to staff queries. • Liaise with other directorates and staff at all levels, both internally and externally. Ensure that all documents and correspondence are filed correctly. • To be responsible for managing flu clinics and preparing papers for meetings concerning the Trust flu vaccination campaign. • Organise and facilitate relevant meetings, preparing the agenda, taking minutes. • To open and process incoming and outgoing requests for vaccination. • To capture trust wide staff data for flu vaccination compliance and report in a timely manner • To prepare a weekly summary of performance and flu uptake for IPG and QRMS.