HR Graduate

HR Graduate My client is a leading not-for-profit organisation, and they are currently seeking a HR Graduate to join their team based in Newry. This is a Full-Time, Temporary Position – with an immediate start. Initially for three months, potential for a permanent job. Working hours: Mon – Fri 8.30am – 4.30pm or 9am -5pm (flexible to offer slightly less hours for the right candidate) With an hourly rate of £14.09 per hour (dependent on experience) Job Role: You will be responsible for assisting the HR Manager in providing a high-quality HR Service to the business and other relevant stakeholders. This will include acting as a first point of contact for all HR related queries and administration and triaging complex queries to the HR Manager. Essential Criteria: • A minimum of 6months’ HR administrative experience working in a busy office environment responding to enquiries by telephone, e-mail and in person or Level 3 CIPD/HR Graduate. • A minimum of 5 GCSEs (Passes (A-C) including English language and Maths or equivalent). • IT proficient with the use of Microsoft Office. • Understanding of HR processes. • Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels. • Ability to manage and prioritise a busy workload while adhering to strict deadlines. Main Duties and Responsibilities: • Provide advice to managers and staff throughout the organisation on a full range of Human Resources issues including Terms & Conditions, Employee Wellbeing initiatives, Policies and Procedures. • Support the HR Manager in the implementation and delivery of a Human Resource strategy to achieve core objectives. • Oversee the recruitment process from Job Advertisement through to onboarding. • Provide accurate and timely data to Payroll & Finance Officer for monthly payroll - new starter information, leavers data, maternity leave etc. • Be responsible for the maintenance of both electronic and paper-based filing systems. This includes safe storage, retrieval, retention and disposal. • Ensure the full and effective use of the HRIS. Support the teams to develop their skills, knowledge and use of the system. • Assist in the administration and implementation of administrative systems within the business. • Organise and maintain HR templates, personnel records, HR documents and update internal databases. • Issue and manage HR related documentation including contracts of employment. • Assist the HR Manager in collating data related to annual Fair Employment Monitoring, ensuring accurate and timely returns. • Create regular reports and presentations on HR metrics (e.g., turnover/absence rates) for the HR Manager and for Board meetings. • Support the HR Manager and suggest changes or improvements to increase accuracy, efficiency, and cost reduction. • Ensure employment law and other relevant legislation is adhered to. • Provide high quality routine HR administrative support ensuring the effective operation of systems and procedures including the maintenance of all employee files and trackers. • Attend meetings and take notes at meetings as required of the role. Where appropriate minute/note HR related meetings as required. • Support HR Manager to ensure compliance with policies and procedures to include timely communication of all relevant policies and procedures that ensure compliance with statutory requirements.