Operations Administrator

Location: Fully Onsite Hours: Monday–Friday, 8:00am–5:00pm Contract: Full-Time, 9-Month Fixed-Term Contract I'm recruiting for a highly organised and proactive Operations Administrator to join a growing business. This varied role combines accounts, office administration, fleet coordination, site support, and executive assistance, making it ideal for someone who enjoys a fast-paced environment and being involved in all areas of a business. Working closely with the Director and project teams, you'll play a key role in keeping daily operations running smoothly while supporting both business and financial processes. This is a fully onsite position and does not offer remote working. Office Administration • Managing holiday and sickness records • Coordinating office utilities and services • Arranging staff training and meetings • Completing Pre-Qualification Questionnaires (PQQs) Accounts & Finance • Processing supplier and client invoices • Credit control and chasing outstanding payments • Managing timesheets and expenses • Bank, statement and CIS reconciliations • Preparing VAT return information • Resolving invoice queries and producing reports • Supporting payment applications and accountant reporting through Xero Fleet & Administration • Coordinating vehicle and plant hire • Arranging MOTs, servicing, repairs and maintenance • Ensuring fleet compliance, insurance and charge accounts remain up to date Site Support • Obtaining quotations and placing supplier orders • Coordinating plant, equipment and labour requirements • Arranging travel, accommodation and site logistics • Supporting site setup documentation and purchase orders Executive Support Providing administrative support to the Director, including: • Diary and appointment management • Travel and hotel bookings • Meeting coordination via Teams • Minute-taking and action tracking About You • Previous accounts and administration experience • Strong organisation and attention to detail • Excellent written and verbal communication skills • Experience using Xero or similar accounting software • Good Microsoft Office skills, particularly Excel • Ability to manage multiple priorities and work independently • Proactive, flexible and willing to support across the business What's on Offer • A varied role with genuine responsibility • Close collaboration with senior leadership • Supportive and friendly working environment • Career development opportunities • Stable Monday–Friday working pattern If you're an experienced administrator with accounts knowledge and enjoy working across multiple business functions, I'd love to hear from you.