Payroll Coordinator

Our client is an international law firm with nearly 2000 lawyers across 12 offices. The firm has grown organically over the years to meet the needs of their clients and now have offices in major business centres in Europe, the Middle & Far East and America. Due to expansion, an exciting opportunity has arisen for a detail-oriented Payroll Coordinator to join their high-performing finance team in London. This role is critical in ensuring payrolls are processed accurately, compliantly and on time each month. You will support end-to-end payroll operations across multiple jurisdictions, working closely with Finance and HR teams, as well as external providers. Acting as a key point of contact, you’ll handle payroll-related queries with professionalism while helping to maintain efficient and compliant payroll processes. Key Responsibilities • Process and input monthly payroll data for UK and international employees (including Belgium and Riyadh) • Manage new starters, leavers, payroll changes, and P45 processing • Verify employee documentation and ensure data accuracy and completeness • Prepare payroll reports and support payroll review processes • Collaborate with HR and Finance teams to ensure smooth payroll submissions • Respond to payroll-related queries from employees and external providers • Maintain up-to-date knowledge of UK payroll legislation • Liaise with payroll providers (e.g. ADP) to resolve system issues • Prepare and upload pension data in line with regulatory requirements • Support P11D and PSA processes • Assist with shadow payrolls in collaboration with international teams • Upload invoices and manage payments via COUPA • Monitor HMRC RTI submissions and flag discrepancies • Participate in system access reviews and support payroll audits Candidate Profile • 2–3 years’ payroll experience (minimum) • Payroll qualification or CIPP membership (preferred) • Strong knowledge of UK payroll legislation and benefits • Experience with payroll systems such as ADP, COUPA, and SDWorx (desirable) • High level of accuracy and attention to detail • Strong Excel and Microsoft Office skills • Ability to work independently and manage competing deadlines • Excellent communication and problem-solving skills • Experience with payroll reconciliations and audit support Important Notice It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.