People Team Admin Assistant

• Maintain accurate and uptodate employee records on the HRIS, ensuring compliance with GDPR, safer recruitment standards and audit requirements. • Support the People Team Admin Officer with data entry, document uploads, personnel file management and monthly compliance checks. • Ensure all changes (new starters, leavers, contractual changes) are processed promptly and accurately. • Provide administrative support for recruitment processes, including advertising roles, scheduling interviews, requesting references and coordinating preemployment checks. • Process DBS applications and renewals in line with safer recruitment and CQC workforce requirements. • Prepare onboarding documentation and support new starter processes to ensure a smooth transition into the charity. • Support the People Team Admin Officer with monthly payroll preparation by collating changes, checking documentation and ensuring accuracy of HRIS data. • Liaise with managers to resolve queries and ensure payroll deadlines are met. • Monitor and triage People Team queries via Service Desk Plus, ensuring timely responses and appropriate escalation to Advisors or the Operations Lead. • Maintain personnel files to audit standard, ensuring documentation is complete, accurate and stored securely. • Support compliance reporting, including absence data, training records and safer recruitment documentation. • Support the coordination of training, wellbeing and culture activities led by the People Team. • Represent the People Team professionally and supportively at all times. Job description Job responsibilities • Maintain accurate and uptodate employee records on the HRIS, ensuring compliance with GDPR, safer recruitment standards and audit requirements. • Support the People Team Admin Officer with data entry, document uploads, personnel file management and monthly compliance checks. • Ensure all changes (new starters, leavers, contractual changes) are processed promptly and accurately. • Provide administrative support for recruitment processes, including advertising roles, scheduling interviews, requesting references and coordinating preemployment checks. • Process DBS applications and renewals in line with safer recruitment and CQC workforce requirements. • Prepare onboarding documentation and support new starter processes to ensure a smooth transition into the charity. • Support the People Team Admin Officer with monthly payroll preparation by collating changes, checking documentation and ensuring accuracy of HRIS data. • Liaise with managers to resolve queries and ensure payroll deadlines are met. • Monitor and triage People Team queries via Service Desk Plus, ensuring timely responses and appropriate escalation to Advisors or the Operations Lead. • Maintain personnel files to audit standard, ensuring documentation is complete, accurate and stored securely. • Support compliance reporting, including absence data, training records and safer recruitment documentation. • Support the coordination of training, wellbeing and culture activities led by the People Team. • Represent the People Team professionally and supportively at all times.