Personal Assistant

Personal AssistantRates: £192.30/day PAYE (flat rate) or £261/day via umbrella Location: London The contract length is 3rd August 2026 to 4th Sept 2026. Hours per Week: 37.5. Job Purpose Provide high-level administrative, organisational, and operational support to senior leadership, enabling them to focus on strategic priorities. Manage day-to-day executive support activities, ensure the smooth running of the department, and act on behalf of the executive within agreed areas of responsibility. Key Responsibilities • Manage complex calendars, meetings, and priorities across multiple time zones. • Serve as the primary point of contact for the leadership team, responding to enquiries and coordinating requests. • Arrange domestic and international travel, including flights, accommodation, visas (where applicable), and detailed itineraries. • Process travel expenses in accordance with company policy. • Raise purchase orders and process invoices in line with company procedures. • Coordinate meeting logistics, including video conferencing and virtual meeting technology. • Handle office administration, including IT and facilities requests. • Prepare, format, and distribute presentations, reports, meeting papers, and other business documents. • Organise internal events, leadership meetings, town halls, and team activities. • Support departmental projects and provide administrative assistance to other team members as required. • Exercise sound judgement when acting on behalf of the executive within delegated authority. Skills & Experience Essential • Previous experience supporting senior executives or leadership teams as an Executive Assistant or Personal Assistant. • Excellent organisational skills with the ability to manage multiple priorities and changing deadlines. • Strong diary management experience, including coordinating across different time zones. • Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel. • Experience using travel and expense management systems (e.g. Concur or similar). • Experience using virtual meeting platforms such as Microsoft Teams, Zoom, Webex, or similar. • Excellent written and verbal communication skills with exceptional attention to detail. • Ability to handle confidential information with discretion, professionalism, and integrity. • Strong problem-solving skills with a proactive, solutions-focused approach. • Ability to remain calm under pressure and adapt quickly to changing priorities. Personal Attributes • Highly organised and detail-oriented. • Proactive and self-motivated. • Professional, approachable, and diplomatic. • Flexible and adaptable. • Reliable and punctual. • Strong relationship builder with excellent interpersonal skills. • Collaborative team player with a willingness to support others. • Demonstrates sound judgement and a high level of confidentiality. If shortlisted, a recruiter from the team will contact you within 24-48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or +44 161). Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.