Administration Supervisor

This is a hands-on Administration Supervisor position in a small international financial services organisation, responsible for leading a small administration team while overseeing vendor management, governance, executive support, facilities and operational activities. The role requires a confident and professional individual who can balance day-to-day delivery with team leadership. Client Details Our client is a well-established international financial services organisation with a collaborative, close-knit culture and a strong presence in the City of London. They offer employees broad exposure to senior leadership, the opportunity to take ownership of processes, and the chance to contribute across a variety of business-critical functions. Description Key Responsibilities: • Lead, supervise and support a small administration team, ensuring workloads are prioritised effectively and service levels are maintained. • Act as the deputy to the Head of Administration & Projects, providing oversight and continuity across administration, facilities, project coordination and IT support activities. • Oversee vendor management processes, including supplier onboarding, risk assessments, contract administration, invoice approvals and payment processing. • Maintain strong governance and control frameworks, ensuring policies, procedures and approval processes are followed consistently. • Build and manage relationships with senior stakeholders, acting as a key point of contact for executives and supporting Executive Committee activities. • Prepare high-quality presentations, reports, management information and business communications for senior management. • Coordinate administrative operations and office management activities, ensuring the smooth day-to-day running of the London office. • Support project delivery and continuous improvement initiatives, helping to develop and enhance operational processes. • Manage facilities-related matters and provide hands-on support during periods of absence or increased workload. • Conduct regular one-to-one meetings, provide coaching and guidance to team members, and foster a collaborative, high-performing team culture. • Work closely with a wide range of internal stakeholders, demonstrating professionalism, sound judgement and a proactive approach to problem-solving. • Assist with audit, compliance and governance requirements, ensuring accurate record-keeping and adherence to organisational standards. Profile The Successful Applicant Must Have: • Previous experience supervising, mentoring or managing administrative staff within a corporate or professional environment. • A strong administrative background, ideally gained within financial services, banking, professional services or a similar corporate setting. • Proven experience overseeing vendor management processes, including supplier onboarding, contracts, invoicing and spend approvals. • Excellent organisational and planning skills, with the ability to manage multiple priorities in a fast-paced environment. • Strong written and verbal communication skills, including the ability to produce high-quality reports, presentations and business correspondence. • Intermediate to advanced Microsoft Office skills, particularly Excel, PowerPoint and Word. • Experience working with senior stakeholders and the confidence to operate effectively in a highly visible role. • An understanding of governance, controls, compliance procedures and administrative best practice. • A proactive, hands-on and collaborative approach, with a willingness to support operational activities whenever required. • Strong attention to detail, excellent problem-solving skills and the ability to work independently while maintaining high standards of accuracy. Job Offer What is on offer? • Competitive salary with flexibility for exceptional candidates depending on experience and market conditions. • A highly varied role with exposure across administration, vendor management, facilities, governance, projects and executive support. • The opportunity to work closely with senior leadership and gain visibility across the wider business. • A collaborative and supportive team environment where employees are encouraged to take ownership and contribute beyond their core responsibilities. • Exposure to a broad range of business functions within a well-established international financial services organisation. • Hybrid working, with a 3-day office and 2-day home-working model following initial onboarding. • Long-term career development opportunities within a stable and growing organisation. If you're interested in this role, apply now.