Executive Assistant

Executive Assistant • Annual Salary: £39,000 initially, rising to £40,000 after 4 weeks • Location: Remote (UK-Based), with minimum one day per week in Brighton • Job Type: Full-Time, Permanent An exciting opportunity has arisen for an Executive Assistant to join a successful and growing international construction company. This role provides dedicated support to the Construction Director and offers a chance to become a trusted right-hand person within a dynamic environment. The position is predominantly remote, providing excellent flexibility, with a requirement to attend the Brighton office for a minimum of one day per week. Day-to-day of the role: • Provide comprehensive support to the Construction Director, managing a busy and constantly changing diary. • Schedule meetings, appointments, and project-related commitments, anticipating requirements and planning ahead to ensure maximum efficiency. • Take ownership of tasks and make informed decisions independently. • Manage executive and shared inboxes, prioritising correspondence and ensuring urgent matters are actioned promptly. • Accurately input and maintain information within internal CRM systems, update project records, and manage digital filing systems. • Coordinate travel and logistics, including booking flights, hotels, and transportation for the Director and remote site teams. • Monitor subcontractor insurance records and ensure compliance documentation is up to date and correctly filed. Required Skills & Qualifications: • Previous administrative experience within the construction industry. • Strong inbox and email management skills. • Proficiency in using CRM systems and electronic filing systems. • Excellent attention to detail and data entry accuracy. • Strong organisational and time-management skills, with the ability to manage multiple priorities independently. • Professional communication skills and a proactive approach. Desirable Experience: • Previous experience as an Executive Assistant or Personal Assistant. • Experience supporting senior leadership or directors. • Travel coordination and accommodation booking experience. • Knowledge of contractor compliance and insurance administration. Benefits: • £39,000 salary for the initial 4-week temporary period, with a salary increase to £40,000 following a successful review. • Predominantly remote working arrangement. • Direct exposure to senior leadership. • Long-term career development opportunities. • Immediate start available. Recruitment Process: • Initial screening call with a member of the Reed team. • Online interview with the Construction Director. • Offer and onboarding for the successful candidate. If you are an experienced construction administrator, Executive Assistant, or Personal Assistant who enjoys staying one step ahead, taking ownership, and making a genuine impact on business operations, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.