Personal Assistant (Part Time)

Clerk to the Trustees/Executive Assistant Location: Deeping St James Working Hours: Part-time 24 hours per week Contract Type: Temporary About the Role We are seeking a highly organised and proactive Clerk to the Trustees to provide comprehensive administrative, governance, and operational support to a well-established charity. This pivotal role ensures the smooth running of the charity’s day-to-day activities, supports the Trustees in fulfilling their duties, and acts as the first point of contact for all enquiries. Key Responsibilities Administrative & Organisational Support • Act as the first point of contact for all charity matters • Manage email, telephone, and face-to-face enquiries • Maintain both paper and electronic filing systems • Oversee office administration, including purchasing supplies • Keep Trustees informed and seek guidance when required Governance • Liaise with the Charity Commission and submit annual reports/accounts • Seek external advice from solicitors, surveyors, and local authorities • Ensure Trustees operate within legal frameworks • Prepare bi-monthly activity reports for Trustees Requests for Assistance • Record and manage requests for support • Liaise with Citizens Advice to arrange appointments Property & Land Management • Work with Letting and Land Agents on property matters • Manage maintenance and repairs within delegated authority • Ensure quinquennial property reviews are completed • Support the Property Committee with rent reviews and decisions Finance • Liaise with banks and financial institutions regarding charity assets • Verify invoices and prepare payment requests • Work with bookkeepers and accountants on financial reporting • Provide budget vs actual spend reports and ROI analysis Trustee Meetings • Schedule meetings and agree agendas with Chair/Vice-Chair • Distribute meeting papers in advance • Attend Finance and Property Committee meetings to provide support Training & Development • Attend relevant training to maintain up-to-date knowledge Other Duties • Undertake additional tasks as agreed by the Chair or Vice-Chair About You You’ll be a confident communicator with excellent organisational skills and a strong understanding of governance and compliance. Experience in charity administration, property management, or financial coordination would be highly beneficial. Essential Skills & Experience: • Proven administrative experience • Strong written and verbal communication skills • Ability to manage multiple priorities • Familiarity with charity governance and financial processes • Proficient in Microsoft Office and digital filing systems Benefits • Flexible working • Supportive and collaborative working environment • Opportunity to make a meaningful impact in the community For more information, please call .