Personal Assistant

Personal Assistant - Office based in Ruislip 5 days. About the Role We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to senior leadership within a successful privately owned business. This is a varied and fast-paced role that requires excellent organisational skills, discretion, and the ability to manage a broad range of administrative, operational, and personal support responsibilities. The successful candidate will play a key role in ensuring the smooth running of day-to-day activities, acting as a trusted point of contact and supporting multiple projects across the organisation. Key Responsibilities Organisation & Time Management • Manage complex diaries, appointments, and schedules. • Coordinate and prioritise multiple tasks and deadlines. • Track key dates, meetings, actions, and deliverables. • Anticipate requirements and proactively resolve issues. Business & Operational Support • Prepare meeting agendas, minutes, and action trackers. • Conduct research and compile information to support decision-making. • Assist with project coordination and administrative tasks across various business functions. • Liaise with external stakeholders, suppliers, consultants, and professional advisers. Administrative Support • Organise travel arrangements, accommodation, and transport. • Prepare and maintain documents, reports, presentations, and filing systems. • Manage incoming correspondence, calls, and emails professionally. • Support the efficient operation of office facilities and administrative processes. Personal Assistance • Provide support with personal administration and appointments. • Assist with the management and reconciliation of expenses, invoices, and related documentation. • Undertake ad hoc tasks and errands as required. • Handle sensitive information with the utmost confidentiality. Communication & Relationship Management • Act as a key point of contact on behalf of senior leadership. • Build and maintain strong relationships with internal and external stakeholders. • Communicate effectively and professionally at all levels. About You You will be a highly organised and adaptable professional who thrives in a busy environment and enjoys managing a varied workload. Skills & Experience • Previous experience as a Personal Assistant / Executive Assistant • Exceptional organisational skills and attention to detail. • Strong verbal and written communication skills. • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. • Ability to manage confidential and sensitive information with discretion. • Flexible, proactive, and capable of working independently. • Degree educated is advantageous but not essential. What’s on Offer? • A diverse and rewarding role supporting senior leadership. • Exposure to a broad range of business activities and projects. • A professional and collaborative working environment. • Opportunities to develop your skills and make a meaningful contribution to the organisation. If you are a motivated, resourceful, and dependable individual looking for a varied Personal Assistant role, we would be delighted to hear from you.